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Full Notice to the family or provider. Once issued documentin an ICCIS case note when it is identified the overpayment has been repaid. Scan and save a copy of the notice in the IP folder; and

l. Update the applicable fiscal year’s IP tracking spreadsheet and once paid in full remove the family’s or provider’s information from the Combined Claim Tracking spreadsheet.

2. The BIRU will: a. Upload all Child Care Claims Referral forms submitted through the share point site;

b. Create an electronic folder for each client; c. Enter the client’s information on the CCP PaymentList;

d. Issue a BIRU Child Care Assistance Program Notice of Overpayment to the client identifying the overpaymentamount and reason, requesting a repayment plan, and advising of the right to request a hearing;

e. Work with the family or provider to establish monthly payments to allow for the sum of the overpayment to befully repaid as quickly as is reasonable and within three (3) years, and document the agreement. Any changes to an established repayment agreement are made between the family or provider and the BIRU, documented and a new signed agreement uploaded to the family’s or provider’s file in the Share point site;

f. Receive and document all payments received; and

g. Issue a Paid in Full Notice when the overpayment has been satisfied.

3. The Designee will: a. Take any identified corrective action and document theaction in an ICCIS case note;

b. Shred the Incorrect Payment Preliminary Review Form CC17 upon receipt of the determination. If a determination has not be received within ninety (90) days of submission, the Designee will follow up with the CCPO; and c. Maintain any notices issued by the CCPO in the family’s or provider’s hard copy case file as applicable.