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a. Document the review findings in an ICCIS case note using subject heading: IP With Merit – Claim Submitted. The body of the case note includes the date the Incorrect Payment Preliminary Review Form CC17 was submitted, a synopsis of the findings, and a break down by month of the overpayment with the total amount due;

b. Complete the Fraud Complaint Report GEN40 and email it to the DPA Fraud Control Unit along with supporting documentation, when it is determined the family or provider withheld or falsified information. When a Fraud Complaint Report GEN40 is completed, skip c below at this time. If fraud is determined the claim is processed as part of that action. If fraud is not pursued the Child Care Claims Referral is completed at that time;

c. Complete and submit the Child Care Claims Referral to theBIRU by accessing their share pointsite;

d. Save a copy of the completed referral in the electronic Incorrect Payment (IP) folder in the CCPO shared drive;

e. Update the fiscal year’s IP tracking spreadsheet;

f. Copy the information into the Combined Claim Tracking spreadsheet;

g. Email the Designee’s Local Administrator or CCPO Public Assistance Analyst (PAA) II any needed technical assistance identified during the review;

h. Monitor the BIRU share point site for the issuance of a BIRU Child Care Assistance Program Notice of Overpayment and once issued, save a copy in the electronic folder, and update the Combined Claim Tracking spreadsheet;

i. Monitor the BIRU share point site for a repayment planand payment(s) from the family or provider;

j. Take actions to Debar the family or provider if a repayment plan and/or payments are not received. See section 4410-5 Child Care Assistance Program Debarment;

k. Monitor the BIRU share point site for the issuance of a Paid in