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5. Finalization of Request for Payment Processing Discrepancies can be corrected in ICCIS only if they are done the same day they are entered. Prior to the end of the business day in which the verifications were completed, the CCPO Accounting Staff confirms the grand total amount on the Verifications screen in ICCIS matches the Total = amount they have entered from the provider’s Request for Payment CC78.

If the CCPO Accounting Staff is unable to balance the totals on the same day as entered, all children for that facility which were entered that day are to be changed in ICCIS from “Verified” to “Save.” Entry error(s) must be corrected to balance the totals. Once the totals balance the entries “Save” are changed back to “Verified.”

When individual children are unpaid on a provider’s multiple page or multiple families Request for Payment CC78 the CCPO Accounting Staff will indicate $0.00 paid on the Request for Payment CC78 for those children. When the payment verification process has been completed, the CCPO Accounting Staff will ensure each page of the Request for Payment CC78 has the following information:

a. Written amount verified in ICCIS, for each child, in the total box of the “CCA Use Only” section for the specific child ; b. Total for this page; c. Initials of the person verifying thepayment; d. Date verified (mm/dd/yy), and e. Provider’s VCN.

Once the verification actions for each page are completed, the totals from each page are added together and entered in the total of all pages on page one (1).

The Request for Payment CC78, Amended Request for Payment CC79, Supplemental Payment Request CC06, submitted to the CCPO for payment is consider the “original”. Any notices pertaining to payment issued during the payment verification processing are stapled together with the Request for Payment CC78, Amended Request for Payment CC79, Supplemental Payment Request CC06, as applicable, on top, matched to the Financial Transaction Report (FTR), and filed in the provider’s official request for payment file.