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The CCPO Accounting Staff will select the supplemental reason code most closely matching the reason for the supplemental payment. For example: 1. Care was authorized as days and payment is made at the part month rate – the supplemental reason of “CAPPED AT PT MTH ENROLLMENT RATE” would be used. 2. Sick days are payable to the provider – the supplemental reason of “ PYMT ADJ, SCHL SKED, SEE CANO” would be used.

The CCPO Accounting Staff will enter a case note in the provider’s case in ICCIS using subject heading: MM/YYYY Supplemental Request Approved. The body of the case note identifies the child, month, and amount of the supplemental payment paid. For PASS I families, the case note boxes are to be checked to copy the case note to CMS and alert to CMS. The CCPO Accounting Staff will reply via email to the Designee, confirming the requested supplemental payment was verified. Exceptions: a. Alaska Inclusive Child Care Program (Alaska IN!): Alaska IN! Special Needs Supplements, unlike regular child care assistance payments, are not subject to the monthly maximum state payment amount. Alaska IN!supplemental payments are not made for any month the child did not attend.

The Alaska IN! supplemental amount is entered in the supplemental line after using any remaining “Amount to Pay.” The amount to pay is entered on the Request for Payment CC78 or the Amended Request for Payment CC79 in the blank labeled AK IN! +.

b. Registration Fee When a provider submits an Amended Request for Payment CC79 requesting payment for a registration fee, any remaining amount in the “Amount to Pay” field in the Payment Options Screen for that child must be zeroed out when entering the registration fee amount up to $50. The amount to pay is the provider’s registration fee amount listed in ICCIS or $50, whichever is less and is entered on the Request for Payment CC78 or the Amended Request for Payment CC79 in the blank labeled Reg. Fee +.