Page 641

614

When a provider submits an Amended Request for Payment CC79 requesting payment for a registration fee, any remaining amount in the “Amount to Pay” field in the Payment Options Screen for that child must be zeroed out and not deleted when entering the registration fee amount up to $50. The amount to pay is the provider’s registration fee amount listed in ICCIS or $50, whichever is less and is entered on the Amended Request for Payment CC79 in the blank labeled Reg. Fee +.

d. Adjustment due to an Incorrect Payment Determination If an incorrect payment determination of an underpayment requires an adjustment to the payment to the provider, the CCPO Accounting Staff is to send the provider a Child Care Assistance Provider Request for Payment – Incorrect Payment Adjustment Notice describing the adjustment made.

4. Supplementals Within two (2) business days of receiving a Supplemental Payment Request CC06, the determination is to be made and if approved, additional payment processed. A supplemental payment will not be verified for an amount which would cause the payment to exceed the monthly maximum of a full month enrollment plus a part month enrollment except in a shared custody case where the child is attending two (2) different child care providers in different service delivery areas. In this situation only, a child may be authorized a maximum of a full month to each provider.

When a Supplemental Payment Request CC06 is approved for processing, the CCPO Accounting Staff will review the Verifications screen within the ICCIS Payment Options module and enter the Payment Amount Verified for the child on the Supplemental Payment Request CC06. They will determine if there is an amount remaining in the “Amount to Pay” line for the child. Monies in the “Amount to Pay” line are applied before determining if a supplemental amount is needed.

If it is determined by the CCPO Accounting Staff an additional amount is to be included in the payment, the CCPO Accounting Staff shall enter the amount in the supplemental field in the ICCIS Payment Option screen for the specific child(ren), verify the payment and enter this amount in the Supplemental Payment Amount on the Supplemental Payment Request CC06.