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clearly marked. An ICCIS case note is entered using subject heading: MM/YYYY Request for Payment Denied. The body of the case note indicates the reason the request for payment was denied.

b. Full Month Authorized, Fewer than Five (5) Days Attended – PASS I ONLY If a Parents Achieving Self-Sufficiency (PASS) I family is issued a full month enrollment authorization, but the child attended fewer than five (5) days during that service month, the CCPO Accounting Staff documents in the family’s ICCIS case note and sets an alert to notify the family’s assigned worker for follow up.

The CCPO Accounting Staff will select “Copy to CMS” and“Alert to CMS” when entering their case note documenting the family’s attendance. This will populate the case note in the Case Management System (CMS) and alert the family’s assigned case manager. The Designee or Work Services Provider (WSP) is to contact the parent and discuss the discrepancies between the provider’s Request for Payment CC78 and the Child Care Assistance Authorization document to determine if the unit(s) of care should be adjusted for future months.

c. Amended Request for Payment CC79 When an Amended Request for Payment CC79 is approved for processing, the payment amount verified for the child from the Request for Payment CC78 is considered and payment for the Amended Request for Payment CC79 is calculated for the remaining amount to equal the applicable full or part month authorized.

If the attendance reported on the provider’s Amended Request for Payment CC79 and attendance records do not support additional payment based on the level of care authorized, the request is denied. If no amount is to be verified, a copy of the provider’s Amended Request for Payment CC78 is returned with a Child Care Assistance Provider Request for Payment - Denied Notice with the reason clearly marked. An ICCIS case note is entered using subject heading: MM/YYYY Request for Payment Denied. The body of the case note indicates the reason the request for payment was denied.