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4390-3 A. VERIFICATION ACTIONS Within twenty-one (21) calendar days of receipt, the CCPO Accounting Staff will process the Request for Payment CC78, for all children, excluding those with a discrepancy requiring additional information. If time does not allow for the payment verification of a provider’s entire Request for Payment CC78 or Amended Request for Payment CC79 to be completed during the same day, the document should be set aside for completion the next day when it can be completed in its entirety. If entries have already been made in ICCIS they are to be changed from verified to “Saved” and then changed back to verified when the request can be completed in its entirety on thesame day. Verifying some of the children or pages of a provider’s Request for Payment CC78 or Amended Request for Payment CC79 on different days causes the submission pages to be separated to be matched with the Financial Transaction reports making it appear the document was incomplete.

All actions to verify the amount to be paid will be completed in the Payment Options screen in ICCIS. The actions take are as follows: 1. Verified Amount Before beginning the payment verification for a provider, CCPO Accounting Staff are to note the Verified amount listed at the bottom of the ICCIS Verifications screen. When no verifications have been completed for the service month, this number should be $0.00. If this number is something other than $0.00, it must be noted so the total verified amount matches the payment verifier’s entries.

2. Actual Attendance Each child’s actual attendance at each facility is to be entered in ICCIS for reporting purposes. When verifying payment for a child, the actual number of full days and/or part days the child was in attendance as documented by the facility on the Request for Payment CC78, is entered regardless of how the payment is actually processed for payment. The actual attendance to enter in ICCIS includes sick days for school aged children but does not include days marked as “Notice Days” because the child was not actually in attendance. Sick days are to be considered full days. If an Amended Request for Payment CC79 is submitted for payment for a child for additional days not included on the Request for Payment CC78 for the child, the provider must submit attendance records for the child. The CCPO Accounting Staff must review the