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a. Children Authorized Who Attend School The number of full and part days a child actually attended, including in-service and school closures based on the child’s care authorized, is to be entered in the corresponding boxes. However, when a child who usually attends school, was in attendance at the facility due to being too ill to attend school, the number of those days attended is entered in the “SI” box, not the FT box. The sick days are not included on the Child Care Assistance Authorization document and are in addition to the care authorized.

b. Notice Days for Provider Change Families and providers are required to give a ten (10) business day written notice when care will be ending with that provider. Payment will be made to the provider covering this notice period regardless if the child actually attends, unless both parties have signed a mutual agreement waiving the ten (10) business day notification requirement. If a copy of the written notice or waiver is received, the payment verifier will forward a copy of the written notice or waiver to the Designee staff assigned to the family’s case to ensure the end of care with the provider has been reported. The Designee staff assigned to the family’s case will contact the family to identify a new provider and follow-up as needed by sending a Child Care Assistance – Information Needed Notice.

When a provider enters days in the “N” box the payment verifier will make a case note in the family’s case in ICCIS using subject heading: Provider Reporting Notice Days, and set an alert, using today’s date for the Designee. If the family is PASS I, the case note will be copied to the Case Management System (CMS) and an alert set for the Work Services Provider (WSP). The body of the case will include the date the Request for Payment CC78 or Amended Request for Payment CC79 was received, the service month and the number of notice days indicated. The Designee or WSP will confirm the family provided notice to the provider. See 4100-1 C. PASS I Family Change of Child Care Provider or 4100-2 C. PASS II or PASS III Change of Child Care Provider.

When a child attends care during the ten (10) business day notice period, their attendance is reflected in the applicable FT or PT boxes.