Page 578

551

The Designee must refer to the Adverse Action Calendar to ensure the appropriate timeframes and deadlines are used in situations requiring an action and notice. See section 4000-4 G Adverse ActionCalendar. Exceptions to Adverse Action Calendar timeframes include the following:

1. The provider indicates in writing theyno longer want to participate in the Child Care Assistance Program (CCAP);

2. The provider’s whereabouts are unknown and mail directly to their last known address was returned by the post office withno known forwarding address; or

3. Factual evidence exists of the death of the participating provider.

4350-3 DOCUMENTATION OF PROVIDER NOTICES SENT Actions requiring a notice to be issued must also be documented in an Integrated Child Care Information System (ICCIS) case note and a copy of the notice retained in the provider’s hard copy case file.

1. Notice Documentation Requirements for ICCIS Case note: When documenting a notice issued for specific action in ICCIS, the information included in the notice is entered in the body of the case note. This will allow any ICCIS user to know what is being required of the provider and follow the action taken.

a. Notice for a Stand Alone Action When the notice issued is for a stand-alone action the ICCIS subject heading is the notice title, and the body contains the action taken or needed with any applicable due date and/or consequence.

b. Notice as Part of a Multiple Action When the notice issued is part of multiple actions being documented in a case note, such as: Application Approved / Denied, the notice issued may be documented as part of that case note. The notice title and contents including the action taken or needed with any applicable due date and/or consequence must be included in the body of the case note. If the notice issued is not included in the larger case note it must be documented as a stand-alone action.