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If they are not the same, the form is returned to the Licensing Specialist to update ICCIS. After confirming the name and updating ICCIS, the Licensing Specialist must resend the State of Alaska Substitute Form W-9; • Access the provider’s information inIRIS; o If the name in IRIS matches the State of Alaska Substitute Form W-9 it is filed in the provider’s billing file and no further action is needed; or o If the name in IRIS does not match the State ofAlaska Substitute Form W-9, the form is emailed to DOF to update IRIS; and • Email the Designee the changes have been made to the provider’s business name in IRIS. The DOF process usually takes three (3) to five (5) business days.

2. Approved Relative Providers Designees receiving provider business name changes for Approved Relative providers will obtain a copy of the provider’s new State of Alaska business license reflecting the new business name, and a State of Alaska Substitute Form W-9.

If the provider has applied for licensure the Designee will forward the information to the assigned Licensing Specialist to make the change.

a. The Designee will: • Send a Child Care Assistance Provider – Information Needed notice to the provider listing the required documentation, allowing ten (10) days based on the Adverse Action Calendar. Providers are also advised of the requirement to make this change to their facility case in NABCS. • Change the facility name in the Application screen of ICCIS once the required documentation isreceived; • Fax or email the State of Alaska Substitute Form W-9 to the CCPO Accounting Staff at: CCPO@alaska.gov; using subject line “ICCIS Facility Name Change”; and • Set an alert in the provider’s case in ICCIS to follow up with the CCPO Accounting Staff if they have not been notified of the name change within ten (10) business days of the request being sent.

b. The CCPO Accounting Staff will within two (2) business daysof receiving the State of Alaska Substitute Form W-9: