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• Compare the State of Alaska Substitute Form W-9 to the provider (applicant) name entered in ICCIS to ensure they are the same. If they are not the same, the form is returned to the Designee or CCPO to update ICCIS. After confirming the name and updating ICCIS, the Designee must resend the State of Alaska Substitute Form W-9; • Access the provider’s information inIRIS; o If the name in IRIS matches the State of Alaska Substitute Form W-9 it is filed in the provider’s billing file and no further action is needed; or o If the name in IRIS does not match the State ofAlaska Substitute Form W-9, the form is emailed to DOF to update IRIS; and • Email the Designee the changes have been made to the provider’s name in IRIS. The DOF process usually takes three (3) to five (5) business days.

4300-1 J. BUSINESS TYPE The Child Care Assistance Program has no responsibility for ensuring the State of Alaska Substitute Form W-9 matches information reported to the IRS. When a provider reports a change in their business type it may also involve in a change of their TIN issued by the IRS and/or State of Alaska business license.

Changes from one to another business type including: Sole Proprietorship, Partnership, LLC and/or Corporation, require a new VCN assignment in IRIS if their TIN is changed but do not require a new ICCIS facility be created unless the change in business type also involves a change of ownership of the child care. See section 4300-1 K. Licensed Provider Ownership Change. When the change is for a Licensed provider, the CCPO or MOA Licensing Specialist will request the required licensing documentation.

When the change is for a CCAP participating Licensed provider or an Approved Relative provider, the Designee responsible for the provider’s CCAP approval will send the provider a Child Care Assistance Provider - Information Needed notice requesting an updated State of Alaska Substitute Form W-9 and a copy of their State of Alaska business license, ifapplicable.