Page 511

484

and based on that information existing Child Care Assistance Authorization document(s) issued to the family(ies) in their care have been canceled and reissued. See section 4110-6 Changes to an Authorization Document Not Due to a Mistake.

4300-1 C. HOURS OR SCHEDULE OF OPERATION When a provider is changing their hours of operation or scheduled closures the information must be reported within ten (10) business days before or after the change. The change is effective the date it occurred if reported timely. If reported untimely, the change is effective the date it was reported. A change in a provider’s hours of operation may impact the families in their care as they cannot be authorized for care outside of the provider’s hours. Coordination and communication between Designees and Licensing is required to ensure families are notified if the change affects their care.

1. Licensed Providers Licensed providers must report this change of information to their CCPO or Municipality of Anchorage (MOA) Licensing Specialist. The Licensing Specialist must document the receipt of the change in an ICCIS case note and update the Schedule screen with the provider’s new information.

Within one (1) business day the Licensing Specialist is to notify the CCAP Designee responsible for family eligibility in the provider’s CCAP service delivery area of the changes to the provider’s hours of operation. 2. Certified / Accredited Providers United States (US) Department of Defense or US Coast Guard certified; Tribally Approved or Tribally Certified; Nationally Accredited or Nationally Certified Day Camps or similar facilities or programs must report a change of their hours of operation and/or scheduled closures to the Designee. Providers may submit the change in writing by using the Child Care Assistance Program Provider Report of Change CC43 or other written format. The Designee must document receipt and completion of the change in an ICCIS case note, update the Schedule screen with the provider’s new information, and issue and send the Child Care Assistance Provider – Notice of Change to the provider.

Designees must coordinate among their family and provider staff to ensure the information is reviewed and acted upon as applicable.