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1. Print the Payment Options screen for the month the rate change will be effective;

2. Print all existing Child Care Assistance Authorization documents issued to the provider for the month the rate change becomes effective and all future months; 3. Check the new Child Care Provider Rates and Responsibilities CC12 form submitted and the current child care license for licensed child care providers, to confirm that the provider is still accepting the age group of the children authorized. If any of the children authorized are in an age group that the provider is no longer accepting, notify the family eligibility technician as the family will need to choose a new provider;

4. Cancel all existing Child Care Assistance Authorization documents issued to the provider for the month the rate change is effective and future months, mark them “cancelled” or “void” and file them in the family’s file;

5. Enter and save the provider’s new rate(s) and effectivedate;

6. Reissue all canceled Child Care Assistance Authorization documents, for children in age groups the provider is licensed for, at the same units of care previously authorized and variable language Replaces document ID #XXXXXXXXXX effective mm/dd/yyyy.;

7. Mail canceled and reissued Child Care Assistance Authorization documents to each family with a Child Care Assistance - Notice of Change and to the child care provider with a Child Care Assistance Provider - Notice of Change, and

8. Enter a case note in the provider’s case in ICCIS documenting the old rates, new rates, effective date of the change, the authorizations have been canceled, reissued and mailed to families and providers.

The Designee will enter a case note in the family’s case is ICCIS, and file the cancelled and reissued Child Care Assistance Authorization and the Child Care Assistance - Notice of Change in the family’s hard case file.

The Child Care Assistance Provider - Notice of Change acknowledges receipt of the provider’s new rates, the effective date of the new rate,