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b. The facility’s most recent inspection conducted by the accrediting, certifying, or approving agency will be requested and reviewed to ensure compliance with health and safety requirements; and c. The facility’s documentation for the past six (6)months verifying emergency evacuation drills are conducted monthly.

3. Approved Relative and In-home Providers a. The provider’s children’s daily attendance record for the month in review; and b. The provider’s documentation for the past six (6) months verifying emergency evacuation drills are conducted monthly. The Designee will issue a Child Care Assistance Documentation Review – Information Needed notice to the provider requesting their attendance records, Request for Payment forms, and for Approved Relative and In-home providers, documentation verifying emergency evacuation drills to be reviewed. The provider will be given at least ten (10) days based on the Adverse Action Calendar to provide the requested information.

If the provider does not provide the requested information within the time identified in the notice, the provider is determined to not be in compliance with cooperating with a monitoring review. See section 4280-1 C. Monitoring File Review Non-Compliance.

4280-1 A. FINDINGS RELATED TO DOCUMENTATION This section describes some examples of the most common CCAP non- compliances related to documentation. Monitor file review findings include but are not limited to:

1. Attendance Records are Incomplete or Not Maintained A provider will be required to submit a Plan of Correction (POC) if it is determined they are not documenting daily attendance of children in care or the dates and times children are in care are missing or incomplete. If a provider uses a ditto mark (“ “) symbol indicating the information above is to be repeated, the Designee will contact the provider to confirm the information. The Designee will advise the provider, ditto marks are not to be used, and they are to document actual date and times in and times out for every child, every day the child is in care. The provider is advised it is recommended to include am and pm on their attendance records to be able to clearly document the times children are in care. The contact with the provider is documented