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debarment determination for an incorrect payment or intentional program violation; or a family requests their case to be closed.

Families must be given at least ten (10) days notice based on the Adverse Action Calendar prior to the effective date of case closure. Case closures are always effective the last day of a month.

When a family requests in writing for their case to be closed at the end of the current month, adverse action is not needed and the Child Care Assistance Closure Notice is sent to reflect case closure the last day of the month identified by the family to close as long as it is not a past month. If the family verbally requests their case to be closed, the Child Care Assistance Closure Notice is issued indicating the closure date to be the last day of the month following adverse action.

The Child Care Assistance Closure Notice can be issued prior to the closure date or after the closure date depending on the circumstances.

The regulation citation sentence must include the applicable regulation associated with the reason for closure. It is preferred the listing of citations be in numeric order.

8. Child Care Assistance – Eligible Provider Needed Notice When a family’s selected child care provider’s CCAP approval period ends or license expires during the family’s certification period this notice is issued to the family advising them of the provider’s end date, care can only be authorize to their providerif they renew participation, and they may select to use a different provider.

9. Child Care Assistance – Notice of Continued Benefits The notice is issued when a family requests the issuance of continued benefits in conjunction with a hearing request submission. The notice advises the family their benefits will be authorized on a month by month basis until a determination to concede the hearing is made or the final hearing decision is issued. It notifies the family if the hearing is not in their favor they will have to repay the benefits received during this timeframe.