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e. Issue a Child Care Assistance Case Closed - Report of Non- Payment Notice to the family if it is determined the family owes the provider and document their actions in an ICCIS case note. The notice advises the family of the requirement to pay their child care provider the portion of the family’s cost of care that is not paid by the CCAP; requests verification the family has paid or entered into a payment plan with their child care provider; advises the family information provided will be confirmed with their child care provider; and failure to comply will result in debarment from program participation.

If it is determined the family doesn’t owe the provider money due to care not being authorized or used with this provider during the timeframe identified by the provider or the Report of Family Non-Payment CC80 timeframe identified by the provider is outside of the allowable period to request assistance, no notice is issued to the family and no further action taken against the family.

f. Issue a Child Care Assistance – Reported Family Non-Payment Notice to the child care provider if it is determined the family owes the provider money and the CCAP can assist. The notice advises the provider that their report had been received, the amount determined to be owed by the family, and the family was notified of the requirement to pay the provider or enter into a payment plan.

If it is determined the family doesn’t owe the provider money due to care not being authorized or not used with this provider during the timeframe identified by the provider or the Report of Family Non-Payment CC80 timeframe identified by the provider is outside of the allowable period to request assistance or the family did not use at least one (1) day of care during the timeframe authorized and reported by the provider, the CCPO will issue a Child Care Assistance – Reported Family Non-Payment Notice.

The family must be given at least ten (10) days based on the Adverse Action Calendar, to provide the information. If the family provides documentation verifying payment or a payment plan is in place, the CCPO Eligibility Staff will confirm the information with the child care provider and document the information in an ICCIS case note.