Page 331

304

requested as a full or part month based on the number of day units needed to this child care provider; d. Mark the canceled Child Care Authorization document as “canceled or void”; e. Provide a copy of the canceled authorization(s) and newly issued authorizations to the foster family; f. Mail a copy of the new authorization documents and the old authorization stamped “canceled or void” with the date, to the previous child care provider and a copy of new authorization documents to the new child care provider; and g. Maintain copies in the child’s file.

4130-4 C. CHILD CARE PROVIDER RATE CHANGES When a participating child care provider reports a change of their rates to the CCAP Designee based on the office with the CCAP approval responsibility for the child care provider, existing authorizations must be canceled in order to enter the child care provider’s new rates.

The CCAP Designee will advise OCS of the rate change received and effective date of change. OCS will need to cancel all existing authorizations for PASS IV foster families for the months identified by the CCAP Designee, for every foster family with an authorization issued to that child care provider.

During the time the CCAP Designee is changing the child care provider’s rates in ICCIS, OCS is not to issue authorizations to the child care provider. The CCAP Designee will advised OCS upon completion of entering the child care provider’s new rates, and OCS will reissue the previously authorized care for each PASS IV foster family.

OCS will: 1. Print a list of children authorized to the child care provider from the ICCIS payment option screen for the month the rate change will be effective;

2. From the list, print all existing PASS IV authorization documents issued to the child care provider;

3. Cancel all authorizations from the date of the rate change forward;

4. Mark the authorization cancelled;

5. Notify the CCAP Designee that all PASS IV authorizations have been canceled;

6. Recreate and issue the authorization documents upon notification the rate change has been completed from the CCAP Designee;

7. Place a copy of the cancelled authorization, marked canceled, and the new authorization in the foster parents’ file; and