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The foster family’s new child care provider must be a licensed participating CCAP child care provider as no care will be authorized prior to the child care provider’s approval for program participation. Once the foster family reports their new selected, participating child care provider, and the date care will start, the authorization may be issued to their new child care provider.

The OCS worker will need to evaluate how much child care needs to be authorized to each child care provider based on section 4100-2 Definitions of Units of Care. Each authorization will be either a full month or a part month. Example: The foster family has an authorization to 123 Child Care for a full month and gave notice to this child care facility to end care on the 3rd. Only three (3) full days of care are needed with this facility for the month. The foster family also reported care will begin with a new child care provider starting on the 4th and needs seventeen (17) full days from the 4th through the end of the month. The full month issued to 123 Child Care is cancelled and a part month is issued, and a full month is issued to the new child care provider.

1. Child Care Provider Change in the Current Month When care is ending with one child care provider and beginning with a new child care provider in the current month, OCS will, the same or following business day: a. Print the existing authorization document; b. Cancel authorizations to the current child care provider starting with the current month, if needed; c. Authorize care as a full or part month, to the current child care provider for the current month through the last day of care, based on the number of day units needed to this child care provider; d. Authorize care to the new child care provider beginning the start date indicated by the foster family that is after the last day of care with the current child care provider. Care will be requested as a full or part month based on the number of day units needed to this child care provider; e. Authorize care for any future months to the new child care provider; f. Mark the canceled Child Care Authorization document as “canceled or void”; g. Provide a copy of the canceled authorization(s) and newly issued authorizations to the foster family; h. Mail a copy of the new authorization documents and the old authorization stamped “canceled or void” with the date, to the previous child care provider and a copy of new authorization documents to the new child care provider; and i. Maintain copies in the child’s file.

2. Child Care Provider Changing in a Future Month OCS will cancel only existing future month authorizations to the current child care provider; a. Print the existing authorization document; b. Authorize care, as a full or part month, to the current child care provider through the last date of care with this child care provider; c. Authorize care for the next month and any future months as applicable, to the new child care provider, starting the day indicated by the foster family that is after the last day of care with the current child care provider. Care will be