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8. Mail a copy of the cancelled and recreated authorization to the child care provider and foster family.

4130-5 PASS IV RENEWAL PASS IV foster families do not submit a Child Care Assistance Application CC08 to renew their participation, however, the Office of Children’s Services (OCS) worker evaluates a foster family’s need for continuing child care.

A foster family’s certification period is always twelve (12) months. A certification period may start prior to the authorization start date. If the Certification period start date is May 1, 2020, but the authorization does not start until June 1, 2020, the certification period end date will still be April 30, 2021. Certification periods cannot be more or less than twelve (12) months.

When eligibility is continuing, OCS enters a renewal date in the Application screen in the Integrated Child Care Information System (ICCIS) based on the date the child entered into protective services.

4130-6 PROTECTIVE CUSTODY CASE CLOSURE When the Office of Children’s Services (OCS) terminates protective custody of a child the PASS IV authorization will be canceled and reissued at the same level of care, through the last day of the second (2nd) month following the protective custody end date. For example: The child returns to their biological parent(s) and the protective custody case is closed effective June 25, 2020. The authorization will be canceled for the months of September forward and re-issued through August 31, 2020.

This period will allow the child’s family time to apply for PASS II or PASS III Child Care Assistance with their local child care assistance office. If the family does not apply by the last day of that second (2nd) month, they will experience a gap in child care assistance.

OCS will communicate this information to both the foster family and the family the child has returned to or the family who has been granted guardianship. OCS will also set an alert to close the PASS IV case in the Integrated Child Care Information System (ICCIS) effective the last day of the second (2nd) month following the protective custody end date.

4130-7 PASS IV CASE CLOSURE When a child’s protective custody case closes, the PASS IV Child Care Assistance case must also be closed in the Integrated Child Care Information System (ICCIS). In ICCIS the Office of Children’s Services (OCS) staff will: