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4130-4 PASS IV REPORTS OF CHANGE When a change is reported timely, within ten (10) business days of the change, the change will be made effective based on when the change occurred and the foster family’s need.

For example: Today is January 20th and a foster parent reports they started working more hours on the 12th and need additional care for the month. The foster parent reported timely therefore the changes are to be made effective the 12th as identified additional care is needed.

When a change is not reported timely, the date the foster family reports the change is the date the change will be made effective.

For example: A foster parent reports on January 27th that they worked additional days starting January 3rd and used child care on those days. The foster parent did not report the change timely to the Office of Children’s Services (OCS) therefore, the change is made effective January 27th when the foster family reported. This means the additional care used between January 3rd and January 26th is not covered.

4130-4 A. CHANGES POSITIVELY IMPACTING THE PASS IV BENEFIT Changes reported warranting an increase in the units of care authorized become effective the month the change occurred when reported timely, within 10 (ten) business days.

4130-4 B. PASS IV CHANGE OF CHILD CARE PROVIDER Foster families are to report a change of their child care provider to OCS verbally or by providing a copy of the written notice given to the child care provider. Receipt of the reported change is to be documented in the Integrated Child Care Information System (ICCIS) case notes to include the last day of care with the current or previous child care provider and the start date with the new child care provider and the names of the child care providers.

The foster family will be authorized to the new child care provider beginning the date following: the last day of care with the current child care provider, or a future date identified by the foster family, whichever occurs last. If the foster family does not identify their new child care provider or if their new child care provider is not approved for Child Care Assistance Program (CCAP) participation, the authorization to their current child care provider is canceled and reissued through the last day of care.