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An acceptable Child Care Assistance Application CC08 must contain at least: applicant’s name legibly written; the parent’s date of birth; and the family’s parent signature on the Statement of Truth, Rights and Responsibilities, and Authorization for Release of Information.

Designees are to screen applications to determine if an application is acceptable. If the application is for a two (2) parent family, the signature on the Statement of Truth, Rights and Responsibilities, and Authorization for Release of Information must be the family’s parent identified in the first section of the application, for the application to be determined acceptable. A faxed, emailed or picture of the application is acceptable and an original signature on file is unnecessary. Applications and supporting documentation received via email must be printed for the family’s file and each page legible. Any missing or illegible information must be requested from the family.

3. Actions Taken on an Unacceptable PASS II and PASS III Family Application Within one (1) business day of receiving a Child Care Assistance Application CC08, signed by the parent of the family or both parents of the family and the family’s parent name is illegible, on both page one (1) and the signature page, the Designee will attempt to call any phone number included on the application or found in the family’s Integrated Child Care Information System (ICCIS) case in the family module, to obtain the correct spelling. When the correct spelling is obtained and the application is signed by the parent of the family it is determined acceptable.

Unacceptable applications are not date stamped and not documented in an ICCIS case note. Applications determined unacceptable are not considered received, are not date stamped, registered, or case noted in ICCIS, and are returned within one (1) business day to the family with an Unacceptable Application letter and any supporting documentation submitted with the application. A copy of the application and notice issued is retained by the Designee for sixty (60) days after which time they are to beshredded.

If no mailing address is included on the application or listed in ICCIS, the Designee will attempt to call any phone number included and advise the family of the unacceptable application. The Designee will attempt to obtain a mailing address to return the unacceptable application to the family.