Page 139

112

previously included on the document.

1. A supplemental is needed when:

a. A change has been reported timely and some or all of the required ten (10) day change notification period is in a month in which payment has already beenmade.

b. The Child Care Program Office (CCPO) determined an incorrect payment occurred resulting in an underpayment. See section 4380-6 Incorrect Payment Adjustments.

When a payment has been made to a provider for a service month and a family reports a change warranting additional child care to be covered for the paid service month, or when the family is retroactively approved for Alaska Inclusive Child Care (Alaska IN!), the family’s Work Services Provider WSP is to complete the SupplementalPayment Request CC06 indicating the reason additional payment is being requested and submit to their supervisor for approval. The supervisor will submit approved requests to the CCPO Accounting Staff. The provider does not need to submit an Amended Request for Payment CC79.

When payment has been made for a month in which a family has been retroactively approved for Alaska IN! the CCPO Eligibility Staff will complete the Supplemental Payment Request CC06 and submit it to their supervisor who will forward approved requests to the CCPO Accounting Team. A Supplemental Payment Request CC06 requesting a payment exceeding the maximum amount equal to a full month plus a part month will not be approved, except in the case of Alaska IN! approval when a full month is authorized and/or a shared custody situation where a child could be authorized for up to a full month to each provider when two (2) providers in different service delivery areas are needed and both are approved for Alaska IN!.

2. Preliminary Review of the Supplemental Request The WSP Supervisor will: a. Review the family’s case in CMS and speak with the family’s worker as needed for clarification; and b. Approve or deny the supplemental request Example: The family was authorized for a part month. The family reported timely and provided verification that more hours were worked and additional care was needed, Payment has already been verified and the Payment Options screen