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d. Register the family as PASS I once the PASS II or PASS III application registration, if any, has been removed from the application screen, using the date of the TA Status code (RE, PE, OP) in the ICCIS general screen.

3. PASS II or PASS III Case is in Open Status with No Care Authorized If the family’s case is open in ICCIS as PASS II or PASS III and no care is authorized, a review of the Application and Case Note screens is completed to determine if the family’s case should have closed, if there are any months within the PASS II or PASS III certification period not yet authorized, or if an application has been submitted and is being processed for an eligibility determination.

The same or next day the Request for PASS I Child Care CC1 or Manual Authorization Request Form – PASS I CC02 is received and there is not a PASS II or PASS III Child Care Assistance application CC08 in the process of an eligibility determination, the Designee will: a. Identify any months to be authorized under PASS II or PASS III and issue the authorization; b. Enter a case note identifying the family is eligible to receive PASS I with the effective date; c. Issue and mail the family the applicable denial or closure notice; d. Close the PASS II or PASS III Program Type based on Adverse Action timeframes; and e. Update ICCIS to reflect the Application screen PASS I start date as the first (1st) of the month following the PASS II or PASS III closure.

If there is a PASS II or PASS III Child Care Assistance Application CC08 in the process of an eligibility determination, see section 4030-2 Determining Correct PASS Program for a Family.

4. PASS II or PASS III in Open Status Care Authorized If the ICCIS case is open as PASS II or PASS III and there is a Child Care Assistance Authorization issued for the current month and the Request for PASS I Child Care CC1 or Manual Authorization Request Form – PASS I CC02 is identifying care through PASS I beginning in the current month, the Child Care Assistance Authorization document is not canceled. The Request for PASS I Child Care CC1 is rejected with the reason code “Care already authorized” selected and adding in the free form space “under PASS II/III”.