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West Virginia Income Maintenance Manual Chapter 18

West Virginia Income Maintenance Manual Page 118 Chapter 18 WV WORKS Activities/Requirements

withhold applicable local, state or federal wage taxes. 18.13.2.C Contract Requirements A contract must be negotiated between the local WV WORKS staff and the contractor. The contract, form DFA-J-3, is completed in triplicate, and signed by the authorized representatives of the contractor and the Department. The original is placed in the client's case record, a copy is forwarded to DFA Family Support Policy Unit, and the contractor receives a copy. The contract number will begin with the word JOIN. A contract number of six digits is assigned. The first two digits are the current fiscal year; the second two digits are the county number. The last two digits are consecutively-assigned numbers beginning with 01. JOIN Contract Number Example: JOIN-03-33-15 (JOIN contract negotiated in FY 2003 by McDowell County, contract number 15). A job description must be attached to each contract. The job description must be written by the contractor and must describe a job in the workplace that the client may qualify for at the end of the contract period, using form DFA-JD-1. The job description(s) must include the following items: • Job title • Minimum educational level required for the position • Weekly work schedule • Special licenses required • Special physical requirements • Tools required • Description of the job duties and responsibilities • Special safety concerns or hazardous conditions • Name of the supervisor • Name of the individual responsible for evaluations and time sheets

Case Managers must monitor each placement to ensure that the contractor is in compliance with the contract. Any contract may be canceled with 30-days’ notice when the contractor does not comply. Any contractor who shows a pattern of non-compliance may be denied future contracts. Renewal (renegotiation) of JOIN contracts are completed using the JOIN