Page 1535

West Virginia Income Maintenance Manual Chapter 18

West Virginia Income Maintenance Manual Page 117 Chapter 18 WV WORKS Activities/Requirements

18.13.2.B Requirements of the Contractor To become a JOIN contractor, the following requirements must be met: • JOIN placements may not exceed the number of full-time employees already on the contractor’s payroll. • The contractor must provide an orientation for the client that outlines the work schedule, job description, contractor's expectations, pay schedule, holidays and the workplace standards for special clothing, reporting absences, breaks and mealtimes. • The contractor must report all attendance problems immediately to the DOHS. • The contractor must not assign the client to work more than an eight hour day, unless the normal work day exceeds eight hours. • The contractor must not schedule split shifts. • The contractor must schedule the client to work the appropriate number of hours per week. Hours worked in excess of the established number must be paid solely by the contractor, at the prevailing wage rate. All such income must be reported to the Case Manager. • Contractors must keep daily attendance records for each client using form DFA-TS-12. It must be completed in its entirety and signed by both the client and supervisor monthly when all work hours have been completed. The DFA-TS-12 must be received by the Worker by the 5th working day of the following month. A copy is retained by the contractor for audit purposes. • The contractor must provide a representative, when requested, to attend any Pre- Hearing Conference or Fair Hearing the client may request. • The contractor must advise his regular employees of their right to file a grievance, if they feel their job has been adversely affected by the JOIN program and must adhere to the displacement/replacement policy. • The contractor must guarantee appropriate standards for employment. • The contractor must provide Workers’ Compensation or comparable coverage and pay into Social Security. • The contractor must agree to provide safety equipment, special clothing, or tools not covered by the JOIN contract. • The contractor must guarantee adequate supervision. • The contractor must provide the JOIN client $1.00 for each hour of participation. This training allowance must be paid on the regularly scheduled payday. The contractor must