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West Virginia Income Maintenance Manual Chapter 18

West Virginia Income Maintenance Manual Page 57 Chapter 18 WV WORKS Activities/Requirements

is placed in the participant file. The worker must use the DFA-ADARA-1 to capture any information about the barrier and the disposition of the reasonable accommodation request. The worker must honor the right of the client to fair hearings regarding reasonable accommodations and is responsible for sending this information to the Office of Inspector General, Board of Review. 18.7.5.C Home Visit In order to gain as much information as possible prior to negotiation of the first full SSP, a home visit is required within 30 days of the date of application. At a minimum, the Case Manager must review the completed DFA-WVW-3A (appraisal) form with the participant during the home visit. Results of the initial home visit must be documented in the eligibility system. The first full SSP and the appraisal form must also be completed within 30 days of the date of application, so the home visit must not be delayed until the last day. When the WV WORKS case is re-opened within three months of a home visit, a new initial home visit is not required. The DFA-WVW- 3A must also be completed or reviewed at initial home visit and reviews. Complete and review the Self-Sufficiency Appraisal Addendum and Coaching Guide (DFA-WVW-CCG-2) at subsequent home visits, site visits, case staffing’s and after any reported changes which would change a response. A home visit is also required within 60 days prior to the third sanction. Those responses must be captured by updating the eligibility system. The DFA-WVW-3A is designed for either the participant or Case Manager to complete and may be completed in the office or at the participant’s home. Allowing the participant to take it home to complete gives him the opportunity to think about his strengths, what he wants to change about his life, and what he would like to obtain for himself and his family. If the Case Manager asks the participant to complete the form at home and return it prior to the home visit, there is no penalty for failure to return the self-completed form. Instead, the Case Manager will take another form to the home visit and complete it at that time. If desired, the Case Manager may complete the first full SSP in the participant’s home during the home visit. After reviewing the appraisal form and all other assessment information, the eligibility system must be updated with this information as soon as possible after this. The EXCEPTION: When the participant is fully participating in an allowable work activity, the initial visit may be a site visit if the participant agrees. The Case Manager must protect the participant’s confidentiality when completing any site visit.