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West Virginia Income Maintenance Manual Chapter 18

West Virginia Income Maintenance Manual Page 27 Chapter 18 WV WORKS Activities/Requirements

Unexcused absences that cannot be made up during the month are not counted as hours of participation. Absences that are made up during the month are not reported as excused or unexcused. Record the results of all contacts with the employer/contractor concerning this issue in the eligibility system. At the end of the month the participant’s timesheet must correctly identify any absence. Any inconsistency or irregularity on the timesheet must be worked out with the employer/contractor. 18.4.4.C.3 Paid Vacation/Sick Leave When the Work-Eligible Participant is on paid vacation, paid sick leave, or paid annual leave from work, the time he would normally have spent at work during that time is counted as hours worked.

18.4.5.A Methods of Documenting Participation Hours All hours of participation in activities must be verified. The Participant Timesheet, DFA-TS-12, is the standard timesheet used to document participation. When used, it is given to participants to report attendance and satisfactory progress in the activity. Some employers/contractors have their own timesheets. These are acceptable means of verification as long as these timesheets provide the necessary information and are signed by the site supervisor. Documentation is required and must be available from the activity site at least monthly to support what is reported for participation and may include electronic records. Monthly timesheets must be filed in participants’ case records. For Work-Eligible participants who are employed, other documents and methods may be used to verify work hours. Although timesheets and written confirmation from the employer may be used, the following alternative methods may also be used to document these hours: Scheduled Hours Completed Hours Excused Hours Federal Holiday Hours 128 116 12 0