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West Virginia Income Maintenance Manual Chapter 18

West Virginia Income Maintenance Manual Page 26 Chapter 18 WV WORKS Activities/Requirements

For each month the Case Manager must record in Work Program comments the number of hours of excused absences counted towards participation for the current month. Each month, the preceding 11 months plus the current month must be reviewed to ensure the 80-hour limit is not exceeded in any 12-month period. Tracking Absences Example 1: The timesheet for October 2016 is received. To determine the number of absence hours that may be used for October, the Case Manager must review all absence hours reported from November 2015 through September 2016. Tracking Absences Example 2: During October, Mr. Oak was scheduled to attend vocational training 16 days at 8 hours per day for a total of 128 hours. Mr. Oak worked 13 days, missed 2 days and the school observed Columbus Day. He was ill one full day and had a doctor’s statement to verify the illness. He states he missed the second day because he overslept. Since excused absences and federal holidays may be counted and credited as participation hours, his total hours for October are 120. Eight hours are entered for the holiday and eight hours are entered for the excused absence. The second missed day was not excused, and no credit is given. Since the client will not meet participation by allowing 8 hours for the excused absence, no hours will be entered for excused absences in the eligibility system.

These are separate entries in the eligibility system:

Tracking Absences Example 3: Ms. Pine was scheduled to participate 128 hours in a work activity for the month of October. She is scheduled to works 8 hours per day, Monday through Thursday, for the first four weeks of the month. There were no observed federal holidays for the month. Ms. Pine had medical appointments and was absent on the following dates: October 3 – 2 hours; October 11 – 4 hours; October 17 – 2 hours; and October 23 – 4 hours. These absences are all considered excused. Since she is scheduled to work 8 hours per day, up to 16 hours may be counted and credited as participation hours for the month. For October, she has 116 hours worked and 12 hours excused absences for a total of 128 hours. These are separate entries in the eligibility system:

Scheduled Hours Completed Hours Excused Hours Federal Holiday Hours 128 104 0 8