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Child Care Subsidy Policy October 1, 2024 74 7.3.1. Select Child Care Payments from the drop-down menu, then select the New Child Care Invoice icon. PATH brings up the childcare payment screen allowing the case manager to find a childcare provider and enter payment details. 7.3.2. Click on the search icon (magnifying glass) under provider details. This brings up the provider search screen where the worker will enter the name of the provider, as indicated at the top of the ECE-CC-10A Request for Payment, select the provider’s name from the list. 7.3.3. Enter the service month indicated on the payment form. 7.3.4. Select the add client button under client details. This brings up a client search screen. Click Search, this brings up a picklist of children attached to the childcare provider during the selected service month. 7.3.4.1. If the child’s name is available in the picklist, select the child, the approved days and hours will be displayed under client details section. Check the approved days and hours against those claimed by the provider. Payment shall not be made for days claimed more than the approval unless a statement is entered in the comment box. Note: The child’s daily fee will populate from the childcare assessment and the daily fee amount will be deducted from the provider’s payment. If the family is using two providers, the fee will be deducted from both providers’ payments. Fees will be deducted only for the three youngest children. 7.3.4.2.If the child’s name is not available in the picklist, the CCR&R case manager shall: A. Investigate: The CCR&R case manager shall investigate why the child is not available in the picklist – i.e., case closure, application denial, worker error in processing case, client failed to notify of provider change, etc. B. Correct the problem: If the child is unavailable due to worker error, the CCR&R shall make every effort to correct the error and process the payment in a timely fashion. C. Notify the provider: If payment cannot be made because of case closure, denial of application or client’s failure to notify the agency of provider change, the provider must be notified in writing that payment cannot be made. If payment cannot be completed by the CCR&R due to worker error and must be submitted to the Division of Early Care and Education for manual payment, the provider shall be notified in writing that manual payment will be processed. 7.3.5. Enter the actual number of days on the client details screen by following the columns listed on the payment form, sorting by part, full and non-traditional days. After entering the days in all fields click the calculate button. PATH will calculate the total number of days. When the Payment details tab is selected, the total payment for the child will be displayed. To process the child’s payment, click on save client then continue to add all children listed on the payment from.