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Child Care Subsidy Policy October 1, 2024 61 6.4.6.4 Mail the new certificate reflecting the reduced fee to the client. 6.4.6.5 Mail a DAY-0613 to the provider noting the reduced fee and the effective date. 6.5 Procedures for Exception to Eligibility Policy. 6.5.1 Family exceeds income guidelines at the end of a Job Search period: Although the situation does not occur frequently, there may be occasions when a family will submit verification of household income, after a change in qualifying activity, such as the end of a Job Search period, that exceeds income guidelines based upon the current Sliding Fee Scale. However, when the family’s household income exceeds the State’s current income guidelines, but falls under 85% of the current State Median Income (SMI) the State is required to provide a graduated phase out of assistance. When the situation occurs as described above, the Child Care Resource and Referral Agency (CCR&R) Case Manager will further assess the household income based upon the current SMI. 6.5.1.1 If the household income falls below 85% of the SMI, the CCR&R Case Manager must enter an “Over Income Policy Exception” in PATH. The “Over Income Policy Exception” can be found on the same PATH screen with the “Medical Policy Exception.” Upon approval of the “Over Income Policy Exception”, the Division of Early Care and Education will assist the Case Manager with calculating the Child Care Fee. 6.5.1.2 The CCR&R Case manager will collect all relevant information needed for approval and enter the request into PATH under the Policy Exception Screen. The request must, at a minimum, contain the following information: A. Parent(s) name, address, and telephone. B. Name and birth dates of children. C. Number of people in the household. D. Family income. E. Reason for requesting an exception. This includes a description of the condition requiring the exception, and the date the condition began. F. The anticipated end date of the policy exception should the request be approved. 6.5.1.3 The request for an exception will be reviewed by the CCR&R supervisor. After the supervisor’s approval, it must be forwarded via PATH to the Division of Early Care and Education. 6.5.1.4 The Division of Early Care and Education shall review the exception request and provide a decision within 30 days.