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TABLE OF CONTENTS October 1, 2024 Child Care Subsidy Policy iii 6.1.2. Procedures for Completion of Status Checks ............................................................ 54 6.1.3. Ticklers for Changes in Child Age.............................................................................. 55 6.1.4. Need for Care 90 Day Tickler...................................................................................... 55 6.2. Additions to Family Size. ......................................................................................................... 56 6.2.1. Adding a Child.............................................................................................................. 56 6.2.2. Adding a Spouse or Biological Parent ........................................................................ 56 6.3. Changes in Days and/or Hours of Care During the Certificate Period............................... 57 6.4. Parental Child Care Fees......................................................................................................... 57 6.4.1 Who Pays Fees? ............................................................................................................ 58 6.4.2 Who Collects Fees?....................................................................................................... 58 6.4.3 How Are Fees Determined?......................................................................................... 58 6.4.4 How Are Fees Collected? ............................................................................................. 58 6.4.5 How Are Overdue Fees Collected? ............................................................................. 59 6.4.6 Clients Requesting a Reduction in Fees...................................................................... 60 6.5 Procedures for Exception to Eligibility Policy....................................................................... 61 6.5.1 Family exceeds income guidelines at the end of a Job Search period: .................... 61 6.5.2 Illness. ............................................................................................................................ 62 6.6. Negative Actions: Appeals and Fair Hearings...................................................................... 63 6.6.1. If the client disagrees with a negative action, he or she may either:........................ 63 6.6.2. Actions Not Considered Negative................................................................................ 63 6.6.3. Fair Hearing Procedures ............................................................................................. 64 6.7. Communication between CCR&R Agencies.......................................................................... 64 6.7.1. Clients Moving from One CCR&R Region to Another............................................ 64 6.7.2. Improper Payment Prevention.................................................................................... 65 CHAPTER 7: PURCHASE OF CHILD CARE THROUGH CERTIFICATES ...................................66 7.0. Overview.................................................................................................................................... 66 7.1. Parental Choice......................................................................................................................... 66 7.1.1. Expulsion....................................................................................................................... 66 7.1.2. In-Home Child Care..................................................................................................... 66 7.1.3. Family Child Care Homes ........................................................................................... 69 7.1.4. Family Child Care Facilities........................................................................................ 70 7.1.5. Child Care Centers....................................................................................................... 70 7.1.6. Out of School Time Child Care Programs................................................................. 70 7.1.7. Use Of Out Of State Providers.................................................................................... 70 7.2. General Payment Provisions of the Certificate System ........................................................ 70 7.2.1. Payment Rates and Definitions. .................................................................................. 70 7.2.2. Payment Limitations. ................................................................................................... 70 7.2.3. Use of Multiple Providers. ........................................................................................... 70 7.2.4. Use of Substitutes.......................................................................................................... 71 7.2.5. Operation of Multiple Child Care Sites...................................................................... 71 7.2.6. Eligibility for Provider’s and/or Child Care Employee’s Children......................... 71 7.2.7. Certificate System Payment Rates.............................................................................. 72 7.3. PATH Payment Process........................................................................................................... 73 7.4. Payment Processing.................................................................................................................. 75 7.5. Direct Deposit............................................................................................................................ 75