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Child Care Subsidy Policy October 1, 2024 16 birth certificate, adoption documents, statement of acting in loco parentis for the addition of a child, or a copy of marriage certificate for the addition of a spouse. OR 2. Subtractions to household size: child, spouse, or biological parent of children. If the case manager has reason to believe that the client is not accurately reporting family size, the case manager may request verification by legal documentation (i.e., legal separation papers, divorce decree, notice of removal of child from home). If no legal documentation is available, two notarized statements by persons other than relatives stating that the person is no longer in the home may be substituted. C. Changes in employment – place of employment or days and hours worked. D. Changes in provider. Clients who use school-based care providers and have a designated back up for summer care/days that the school-based program is unavailable are not considered to be “changing providers” as the client has already informed the case manager that the backup provider becomes the primary care provider when the school-based program is unavailable. E. Loss of employment or termination from educational or training programs. F. Need for job search time. Job search time must be requested and approved by the agency. 2.5.4.12. When entering changes of circumstances to the PATH record, a new assessment is done only when changes are made to the number of people in the family or income amounts that result in a reduction of fees. Recipients must verify income amounts. A new assessment changes the status check tickler to twelve (12) months from the date of the new assessment. The case manager will keep the original assessment date when adding a new member, as a full review of the case is not completed at this time. 2.5.4.13. Renewing the certificate by completing a status check at least 2 weeks before the current certificate expires. The CCR&R agency will send a status check to the client, by mail, 30 days before the certificate expires. However, it remains the parent’s responsibility to obtain and complete a status check to renew the certificate. 2.5.4.14. Submitting changes in circumstances during the status check completed every twelve (12) months after initial application. A new Certificate will be sent to parents every twelve (12) twelve months based on successful completion of the status check. Status checks verify income and continuing need for services. 2.5.5. Consequences of Failure to Comply with Program Responsibilities.