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Child Care Subsidy Policy October 1, 2024 123 CHAPTER 14: RECORDING PROCEDURES 14.0. Introduction Information on clients and providers shall be recorded in PATH and on forms prescribed by the West Virginia Department of Human Resources, Division of Early Care and Education. For information that cannot be stored in PATH or for information that requires an original signature or third-party letters or verifications, the CCR&R agency shall maintain case records for client and abbreviated case records on providers participating in the subsidy system. DoHS shall maintain records related to provider regulation in DoHS files. All significant contacts made with providers and clients are to be entered into the PATH record. 14.1. Filing Procedures Client and provider files shall be saved to PATH. If a form is created or completed by the DoHS staff or CCR&R staff, then it shall be imported into the PATH file cabinet. All paper documents shall be noted in Document Tracking, maintained and forms filed into the following sections of the case records: 14.1.1. Client Case Record 14.1.1.1. Core Eligibility Block A. Proof of identity for client. B. Proof of citizenship for children needing care. C. Proof of WV Residency. 14.1.1.2. Application/Documentation Block A. DAY-0614 (ECE-CC-1) Application for Services/Signature Page, and supporting documentation. B. DAY-0617 Status Check Report and supporting documentation. C. DAY-0177 Notification to New Applicants D. DAY-0179 Child Care Parent Notice of Denial or Closure E. DAY-0612 Child Care Parent Notification of Redetermination