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This section last updated 12/1/2022

Section 7.2.1 Vital Record Documentation Vital records are maintained by the Wisconsin Department of Health Services and are official records of births, deaths, marriages, and divorce.

When these documents are scanned at the local agency, the local agency must photocopy the original document, stamp the photocopy with “Administrative Use Only”, and scan the photocopy into the Electronic Case File (ECF). Originals must be returned to the parent.

Certificates of Naturalization and Certificates of Citizenship are not considered vital records but must be treated as vital records because they are official documents.

This section last updated 12/1/2022

Section 7.3 Authority to Request Information The local agency may request any information necessary to make a correct eligibility decision. The local agency must not request verification of an item that is not required unless questionable.

Note: The method used to verify information when determining eligibility or conducting an investigation must not violate the parent’s rights, privacy, or personal dignity.

A release of information is not required when the agency worker is assisting the parent with obtaining employment verification through collateral contact.

A release of information is also not required to use documents associated with a case or investigation for: • Locating a person or the assets of a person who: o Failed to file tax returns o Underreported taxable income o Is a delinquent taxpayer • Identifying fraudulent tax returns • Providing information for tax-related prosecutions • Auditing or accounting purposes

This section last updated 12/1/2022