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July 1, 2026
64 Section 7.1 Verification Requirements Parents must verify information is accurate by providing documentation that supports eligibility determinations. Agency workers must inform the parent in writing of required verification items and the due date (see 7.4).
Parents are responsible for providing verification and resolving questionable information. If the parent has made reasonable efforts and cannot obtain the information, the agency worker must assist them.
Agency workers must receive verification for all required items and resolve any items that are questionable before confirming eligibility open.
This section last updated 12/1/2022
Section 7.1.1 Verify Only Once The items that are verified only once per lifetime are: • Identity • Social Security Number • Date of Birth • Citizenship
Verify “only once” means once per lifetime in CWW. To ensure these items are only verified once, the local agency must scan copies of documents used as verification and upload them to the Electronic Case File (ECF), except when the information has been verified via data exchange.
If the information was auto populated by data exchange, the item is verified. If the agency worker entered the verification code, the agency worker needs to confirm that the underlying data exchange occurred.
This section last updated 12/1/2022
Section 7.2 Documentation Agency workers must use documentation to verify Wisconsin Shares eligibility criteria. Photocopies of documentation should be marked with the date the document was received.
A CWW case comment must contain enough information to describe the nature and source of the information when there is no physical documentation. Situations without documentation include, but are not limited to, collateral contact, agency worker observation, a home visit, or a verbal statement. See Section 12.1 for required eligibility case comments and Section 12.2 for required authorization case comments.