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July 1, 2026
197 Types of Provider Violations (not an exhaustive list) Definitions YoungStar Registry violation The Registry Program Profile was inaccurate, resulting in a higher rating than the provider was entitled to. Child Care Payment Programs Violation According to the Child Care Payment Programs application(s), the provider submitted false or misleading information to the Department and/or failed to meet the terms and conditions.
Provider Post-Investigation Activities
Provider Explanation Letter (7m Letter) The 7m letter outlines all violations discovered and is sent out by the department after an investigation or audit. The 7m Letter provides details regarding the violated rules and policy(ies), and requests that the provider respond within 15 calendar days. The 7m letter must be sent via regular and certified mail.
If a provider has not responded within 10 calendar days, the investigator must attempt to contact the provider to confirm delivery and understanding of the letter. The investigator should encourage the provider to submit a response to the department. It is not required that a provider respond to the 7m letter. An overpayment cannot be established before the 15 calendar days if the provider has not responded.
Technical Assistance Letter Local agencies should document any Technical Assistance (TA) given to providers via a TA letter. See the Program Integrity Resource Library for the Provider TA Letter Template and Instructions document. This letter documents any errors discovered and the local agency's recommended solution. It is recommended that this letter be signed by the provider and returned to the local agency.
7m Provider Meeting A child care provider must be given an opportunity to provide the department an explanation of any false, misleading, or irregular information submitted to the department or if a child care provider fails to comply with the terms of the program. The provider’s response may be verbal (an arranged meeting or via telephone), or in writing. It is encouraged that the providers give an explanation in person via a provider meeting.