Worker Responsibilities - WAC 388-446-0020

Verifying Matches

DRS matches aren't verified upon receipt. Staff must verify the match with the state that originated the disqualification or with the applicant/recipient. Accept either the written or verbal verification that the originating state has records of:

Court decisions;

Administrative hearing determinations;

Signed disqualification agreements;

Administrative disqualification hearing waivers; or

Other supporting documentation for IPV disqualifications of the applicant/recipient.

Verify the DRS record matches the individual in the case record. Request the following information about the DRS disqualified individual from the other state:

Name;

SSN; and

Date of birth.

Also verify the information in the DRS match is correct regarding:

Offense description;

Number of offense (first, second, or third); and

Penalty length.

We must provide 10-day advance notice to any client who is being disqualified from food assistance.

Timely Disqualifications

For an ADH decision, disqualify the person who has committed the IPV effective the first of the month following the date the person and the department are notified in writing of the ADH decision.

If there isn’t an active food case; the client must be sent a notice advising them that the disqualification period will be deferred until the client reapplies for and is determined eligible for basic food.

For a court decision, a timely disqualification is within 45 days of the date of the written order unless the court specifically sets a different time frame.

If a disqualification isn't processed timely, disqualify the person for the remaining time of the penalty period. Don't disqualify a person once the disqualification period that should have been applied has expired. Establish an Administrative Error overpayment for the time period from the first day of the intended month of disqualification until the effective date of action.

Once the disqualification period has been implemented, it continues uninterrupted regardless of the eligibility of the assistance unit.