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Policy and Procedure Manual
Volume 2, Chapter 4 Allowable Costs
Washington State WIC Program DOH 960-368 Effective June 15, 2022
This institution is an equal opportunity provider. Washington WIC doesn’t discriminate.
For persons with disabilities, this document is available on request in other formats. To submit a request, please call 1-800-841-1410 (TDD/TTY 1-800-833-6388).
Volume 2, Chapter 4
Allowable Costs | Page i
Allowable Costs
CONTENTS Section 1: Introduction 1 Introduction ............................................................................................................................. 1 Section 2: Allowable Costs for WIC Breastfeeding Peer Counseling Program and Farmers Market Nutrition Program 3 POLICY: Determine Allowable Costs for WIC Breastfeeding Peer Counseling Program and Farmers Market Nutrition Program ....................................................................... 3 Section 3: Appendix 4 Table of WIC, Breastfeeding Peer Counseling Program (BFPC), and Farmers Market Nutrition Program (FMNP) Allowable Cost Items ................................................................. 5
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Volume 2, Chapter 4
Allowable Costs | Page 1 Section 1: Introduction
Introduction
The Food and Nutrition Service (FNS) provides Washington State with funds to operate the following programs:
• Special Supplemental Nutrition Program for Women, Infants and Children (WIC) • Breastfeeding Peer Counseling Program (BFPC) • WIC Farmers Market Nutrition Program (FMNP)
This chapter provides allowability guidance within and among these grants.
1. WIC funds:
• Are from the WIC grant o Local agencies can only use them for WIC expenditures and specific BFPC or FMNP expenditures, as noted below in items 2 and 3. o See Volume 2, Chapter 3 – Budget Report and WIC Expense Report • Must be used and reported within four federal cost types: Administration, Client Services, Breastfeeding Promotion and Support, and Nutrition Education.
2. BFPC funds:
• Are from the BFPC grant o Local agencies can only use them to develop or expand activities necessary to sustain a peer counseling program based on the FNS WIC Breastfeeding Model for Peer Counseling. o The primary purpose of the funds is to provide direct peer counselor breastfeeding services to WIC participants. o See Volume 1, Chapter 15 – Breastfeeding.
• WIC funds may be used to support BFPC activities. If used, they must be reported in the WIC Breastfeeding Promotion and Support federal cost type.
3. FMNP funds:
• Are from the FMNP grant
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| Page 2 Allowable Costs o Local agencies can use them only for administration expenditures of the FMNP. o See Volume 1, Chapter 8 – Farmers Market Nutrition Program. • WIC funds may be used to support the FMNP nutrition education requirements. If used, they must be reported in the WIC Nutrition Education federal cost type.
The Table of Allowable Costs in the Appendix identifies common allowable costs for WIC, BFPC and FMNP funds. Refer to the following chapters for specific information:
• Volume 1, Chapter 9 – Anthropometrics (buying equipment to measure length, height or weight) • Volume 1, Chapter 15 – Breastfeeding • Volume 1, Chapter 16 – Nutrition Education • Volume 2, Chapter 5 – Purchasing & Inventory
For additional information about BFPC funds, refer to Allowable Costs for Breastfeeding Peer Counseling Programs.
Consult with your Local Program Consultant (LPC), Peer Counseling Consultant (PCC), or the Farmers Market Nutrition Program team for additional guidance on allowable costs.
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Allowable Costs | Page 3 Section 2: Allowable Costs for WIC Breastfeeding Peer Counseling Program and Farmers Market Nutrition Program
POLICY: Determine Allowable Costs for WIC Breastfeeding Peer Counseling Program and Farmers Market Nutrition Program
Staff must determine the allowability of all costs when using federal funds.
PROCEDURE:
Staff:
A. Review the “Determine Allowability and Need for Prior Approval Policy” in Volume 2, Chapter 5 – Purchasing and Inventory.
B. Review the Table of WIC, Breastfeeding Peer Counseling Program, and Farmers Market Nutrition Program Allowable Cost Items in the Appendix of this chapter.
C. Refer to your Local Program Consultant (LPC) Peer Counseling Consultant (PCC), or the Farmers Market Nutrition Program team for additional guidance, as needed.
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Allowable Costs | Page 5 Table of WIC, Breastfeeding Peer Counseling Program (BFPC), and Farmers Market Nutrition Program (FMNP) Allowable Cost Items
Item WIC BFPC FMNP 1 Audit Costs Yes. An agency can bill audits to WIC as part of an agency’s fair and equitable indirect cost allocations. Costs associated with required local agency A-133. When the WIC Program is audited with other programs, prorate the total cost. Yes. An agency can bill audits to Peer Counseling as part of an agency’s fair and equitable indirect cost allocations. Yes. An agency can bill audits to FMNP as part of an agency’s fair and equitable indirect cost allocations.
2 Breast Pumps, Pump Kits and Supplies No. Washington State provides breast pumps, pump kits and supplies at no cost. These items can be ordered using the Breast Pump and Supply Order Form. No. Washington State provides breast pumps, pump kits and supplies at no cost. These items can be ordered using the Breast Pump and Supply Order Form.
No 3 Breastfeeding Aids / Accessories Yes. Items include, but are not limited to: • Nursing Bras – hands-free only • Car adapters for pumps • Milk savers • Nursing cover – cost $10 or less per cover and given to breastfeeding participants who will benefit from them. Yes. Nipple shields, breast shells or Supplemental Nursing Systems (SNS). If the LA has an MOU with a hospital or IBCLC and they Yes. When used for training and demonstration purposes by PC staff unless supplied at no cost by State WIC.
No. Pressure gauges for pumps (contact WICBreastpumps@doh.wa.gov). No
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Item WIC BFPC FMNP want to use an SNS or nipple shield with a participant, the SNS is covered under hospital supplies; once the participant is home/discharged, then WIC would cover the item – follow LA policies for procurement. Can be included in an MOU for a contracted IBCLC.
Agencies may order all the items above if they: • Have submitted policies or protocols to State WIC staff for approval. • Have trained staff who know how to use, dispense and follow-up on these items.
Agencies can also provide these items through a MOU with: • IBCLCs in private practice that provide services to WIC participants. • Hospitals or lactation clinics that provide services to WIC participants. • CSHCN (Children with Special Health Care Needs) or MSS (Maternity Support Services) program staff who provide services to WIC participants.
No: • Breast pads (see item 2 to order) • Breastmilk storage bags (see item 2 to order) • Milkies (see item 2 to order)
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Item WIC BFPC FMNP • Pressure gauges for pumps (contact WICBreastpumps@doh.wa.gov) • Foot Stools • Nursing Pillows • Nursing Pillow Covers • Bottles • Nursing Blouses • Shirts • Bustiers for “hands free” pumping
4 Breastfeeding Coalitions
Yes. WIC staff can support Baby Friendly Hospital Initiative work in local communities; participate in state and local breastfeeding coalitions and share breastfeeding resources with workplaces employing large numbers of WIC participants. WIC funds can be used to pay membership fees or dues for local breastfeeding coalition memberships.
Yes. Agencies can only use BFPC funds for peer counselors attending meetings and paying coalition membership fees for peer counselors. No. BFPC funds can’t be used for supporting coalition activities. No 5 Breastfeeding Demonstration and Education Materials Yes. Items or resources for staff training and participant education and include, but are not limited to: • Dolls • Model breasts • Flip charts • Pamphlets • Booklets • DVDs
Yes. When the resources are only used for PC staff training.
No. For participants.
No
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Item WIC BFPC FMNP 6 Breastfeeding Groups Yes Yes. BFPC/Designated Breastfeeding Expert (DBE) time may only be used for WIC participants. BFPC/DBE time may not be counted toward nutrition education contacts.
No 7 Breastfeeding Hotlines, Warmlines and Call Centers Yes Yes. BFPC funds may be used to hire peer counselors to answer calls to a WIC breastfeeding hotline if the peer counselor meets the definition of peer counselor and receives the appropriate training and supervision as outlined in the WIC Breastfeeding Model for Peer Counseling. Other expenses related to the hotline/call center such as rent, phone lines, equipment, are allowable for any portion of those expenses that are for the purpose of a WIC peer counselor providing WIC participant contacts through the hotline/call center.
No
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Item WIC BFPC FMNP WIC Peer Counselors may not provide services to non-WIC participants.
8 Breastfeeding Medicinals No. Medicinals include, but are not limited to, creams, ointments, lotions, herbs, oils, teas, and supplements. No No 9 Breastfeeding Services for Non- WIC Participants No. On-going contacts with non-WIC participants.
See item 10 for outreach efforts. No. Peer counselors should refer WIC-eligible participants to WIC to apply for WIC benefits. Peer counselors should refer participants who are not WIC- eligible to appropriate non-WIC resources.
No 10 Breastfeeding Promotion and Support Services during outreach efforts Yes. In situation where both non-WIC participants and WIC participants are together, such as hospitals, staff may initially see both to introduce WIC and the Peer Counseling Program. Yes. Peer counselors can meet with potential WIC participants in hospitals and class to introduce WIC services and the peer counseling program.
Peer counselors can’t facilitate ongoing public groups where both non-WIC clients and WIC clients are together. Examples include hospital prenatal or post- partum groups. Peer counselors should refer WIC-eligible participants to WIC. No
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Item WIC BFPC FMNP
11 Childcare and supplies for WIC staff that bring their infants and children to work
No No. This includes cribs or other materials and equipment for infants of peer counselors who bring their babies to work. No 12 Clothing Yes. Items for participants of nominal value with reasonable opportunity for public display that contain a WIC or breastfeeding educational message, telephone number and website. This may include T-shirts and bibs.
No. Items of nominal value that have no outreach, breastfeeding, or nutrition education message.
No. Items designed primarily as staff morale boosters, generally for the personal use of the staff, with minimal public display.
No. Items not of nominal value (regardless of any nutrition education, outreach, or breastfeeding promotion messages). These items do not meet the reasonable and necessary test. Refer to Incentive Items for nominal value threshold definition and thresholds.
No No
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Item WIC BFPC FMNP 13 Credential Maintenance and Professional Activity Costs Yes. For WIC staff, including PC lead positions. Continuing education to maintain credential status, including registration fees, travel costs, continuing education courses, and credential fees.
Professional activities costs include, but are not limited to, activities to maintain credentials (e.g., CEU, CERPS, etc.).
No No 14 Credentialing
Yes. Costs of professional certification/recertification as part of an employee’s professional development plan that aligns with agency policies and procedures for: • Certified Dietitian (CD) • Certified Lactation Consultant (CLC) • Certified Lactation Specialist (CLS) • International Board Certified Lactation Consultant (IBCLC ) • Medical Assistant (MA) • Registered Dietitian (RD)
Yes. For staff to become IBCLC’s*, this includes registration, travel costs, exam fees, and additional training materials. The local agency should carefully consider the cost of using WIC funds for this purpose and the benefit it would bring to your participants.
No. BFPC funds may not be used for CLC, CLS or IBCLC training and coursework.
The priority use of BFPC funds is to hire and train peer counselors to provide breastfeeding peer counseling services to WIC participants.
No
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Item WIC BFPC FMNP *Staff with IBCLC credentials can’t be peer counselors. Agencies should have a career plan in place for peer counselors obtaining IBCLC credentials (e.g., transition to PC Lead, DBE, Breastfeeding Coordinator after getting credentials).
15 Diapers Yes. One replacement diaper for participants is allowable when the infant’s caregiver cannot provide a clean diaper.
No. Distribution of diapers.
No No 16 Education Materials Yes. The cost of procuring, producing and distributing general education materials including posters, pamphlets, audio visuals, printing and duplicating health education materials, etc., used in providing education on non-nutrition topics such as child safety and family planning. Costs must be prorated when not used 100% for WIC. Refer to V2 Ch5: Purchasing & Inventory: Order Supplies at the State WIC Office.
No No. All nutrition ed materials are provided at no cost from the State office. 17 Electronic Devices (computers, laptops, tablets, cell phones and peripherals) Yes. Allowable when the agency treats electronic devices as a direct charge for all agency programs. Costs must be prorated when not used 100% for WIC. Yes. Costs must be prorated when not used 100% for WIC.
Refer to V2 Ch5: Purchasing & Inventory: Purchase and No
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Item WIC BFPC FMNP Refer to V2 Ch5: Purchase & Inventory: Purchasing and Inventory Electronic Devices Policy.
Inventory Electronic Devices Policy. 18 Employee Morale, Health and Welfare Costs Yes. The costs of employee information publications, health or first-aid clinics and/or infirmaries, health promotion activities, employee counseling services, and any other expenses incurred in accordance with the agency’s established practice or custom for the improvement of working conditions, employer- employee relations, employee morale, and employee performance.
No. The costs of celebratory items or items designed primarily as staff morale boosters, generally for the personal use of the staff, with minimal public display.
No. The costs of entertainment, including amusement, diversion, social activities, and any costs directly associated with such costs (e.g., tickets to shows or sports events, meals or refreshments, lodging, rentals, transportation, and gratuities). No. Food, coffee or snacks for staff. No. Paid time for staff meal periods. No No 19 Equipment Yes. Item having a cost of $5,000 or more and a useful life of more than one year. No No
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Item WIC BFPC FMNP Refer to V2 Ch5: Purchasing & Inventory: Allowable Cost & Prior Approval Decision Tree Chart
20 Facility Costs Yes. Can be included as either a direct or indirect cost and must be consistently applied. This includes, but is not limited to, utilities, maintenance, security, depreciation, and property taxes. Refer to Rental/Leased Space Costs.
Yes. Agencies must pro-rate expenses to reflect costs for only peer counseling services.
No 21 Farmers Market Nutrition Program Yes. Costs of issuing FMNP checks, maintaining check security, educating participants on FMNP transactions and maintaining separation of duties. No Yes. See WIC comments. Also see Training. 22 Feeding Tubes No. All apparatus or devices (e.g., enteral feeding tubes, bags and pumps) designated to administer WIC formulas are not allowable costs.
No No 23 Food Costs for Participants Yes. Cost of food for taste testing, to be used during a nutrition education class, when WIC- allowed foods are used and are part of the class’ content on how to eat a healthy diet.
No No 24 Home Visits Yes. Travel costs, to include but not limited to, per diem and vehicle mileage/rental. Costs must be prorated when visit includes non-WIC purposes. Yes. For peer counselors only, including expenses incurred to make home visits (e.g., parking costs and tolls). No
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Item WIC BFPC FMNP
25 Incentive Payments & Gift Cards Yes. In situations where a participant would normally be compensated, such as for participating in a focus group, photo shoot, panel, or other programmatic activity, giving a gift card with a value equal to or less than the cash compensation that would have been paid may be allowable. The activity for which participants are compensated must be essential for program operation and the agency must have determined that it cannot recruit the needed number of participants without providing compensation. Recommend consulting with your LPC about specific scenarios.
No. Incentive payments to encourage attendance at nutrition education classes.
No. Distribution or providing meals or snacks to participants as an incentive to attend the class.
No. Gift cards do not qualify under the criteria in any category of incentive items and are therefore not permissible for outreach, No. The agency isn’t allowed to provide gift cards to encourage breastfeeding, or as a reward for attending classes or participating as part of the peer counselor program. No
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Item WIC BFPC FMNP nutrition education, or breastfeeding promotion, except as noted below.
26 Immunizations No. Not allowable for participants or employees. A 3rd party/employee medical benefits plan should pay.
No No 27 Incentive Items (reinforcing nutrition education or breastfeeding messages) Yes. The maximum cash value of an incentive item (also referred to as NVT- nominal value threshold) is: • The Outreach NVT is $1.00 per item total cost. • The Nutrition Education and Breastfeeding NVT is $5.00 per item total cost. The per item cost includes the cost of the item, taxes, shipping, indirect costs.
Incentive items must meet the following criteria: • Be targeted to current participants • All print material must contain the WIC- nondiscrimination statement • Have a clear and useful connection to specific WIC nutrition or breastfeeding messages • Either convey enough information to be considered educational or used by participants to reinforce nutrition education or breastfeeding messages No No. All incentive items are provided at no cost from the State office.
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Item WIC BFPC FMNP • Have a value as nutrition education or breastfeeding promotion/support that is equal to or outweighs other uses • Be distributed to the audiences for which the items were designed • Be reasonable and necessary • Not pose a choking hazard, and • Be certified as lead and toxin free.
No. Items of nominal value that have no outreach, breastfeeding, or nutrition education messages (e.g., personal hygiene items such as toothbrushes, facial tissues, nail files, etc.).
No. Any incentive item intended for persons who are not participants, potential participants, their parents/guardians, or persons connected to the WIC Program (e.g., state and cooperating agency representatives).
28 Indirect Costs Yes. All indirect costs must be supported by a current indirect rate agreement on file at DOH. Indirect costs can’t exceed the agency’s approved indirect rate.
Agencies without an approved indirect rate cost agreement may use a 10% de minimus rate. • No documentation is required to justify the 10% de minimis indirect cost rate. Yes. Only those indirect costs related to providing a peer counseling program (e.g., personnel, accounting or information technology services). Indirect costs for BFPC programs can’t exceed the agency’s approved indirect rate. No
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Item WIC BFPC FMNP • This methodology once elected must be used consistently for all Federal awards until such time as a non- Federal entity chooses to negotiate for a rate.
Contact your LPC for more information.
Contact your PCC for more information.
29 Interpreter / Translator Services Yes. Consider using the contracted interpreter services provided by the State office at no cost.
Refer to Volume 1 Chapter 11 Assessment: Use an Interpreter policy. No. Peer counselors may use the contracted interpreter services provided by the State office, at no cost, or by using WIC funds.
Refer to Volume 1 Chapter 11 Assessment: Use an Interpreter policy.
Yes. See WIC comments. 30 Lobbying No No No 31 Meetings, Networking and Conferences Yes. Costs of meetings and conferences where the primary purpose is the dissemination of technical information that is of a specialized nature necessary to operate the WIC program. This includes costs of meals, transportation, rental of facilities and speakers’ fees.
No. Entertainment, including amusement, team building activities, diverse social activities and any costs directly associated with such costs, such as live shows or sports events.
No. Yes, for PC networking meetings and conferences. See Travel and Staff Compensation – Benefits and Staff Compensation – Salaries and Wages. No
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Item WIC BFPC FMNP 32 Memberships and Subscriptions Costs Yes. Costs of relevant subscriptions or memberships to business, professional, and technical periodicals or organizations.
No. Costs of membership in organizations substantially engaged in lobbying or not relevant to the WIC Program (e.g., Academy of Nutrition and Dietetics (AND)).
Note: The agency has the right to not allow these costs when incongruent with their own policies and procedures for all staff.
No No 33 Milk Banks/Depots No No No 34 Monitoring and Evaluation of Program Effectiveness Yes. The cost of conducting surveys, assessments and evaluations of nutrition education and breastfeeding promotion and support activities.
Refer to Volume 2, Chapter 12 Nutrition Services Plan. Yes. Funds may be used to monitor and track program components (e.g., contacts, referrals, training) to determine effectiveness and where improvements are needed.
Refer to Volume 1 Chapter 15 Breastfeeding: Section 3 and Volume 2, Chapter 12 Nutrition Services Plan.
No. Evaluation studies. Yes
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Item WIC BFPC FMNP 35 Incentive Items - for Outreach and Promotion Yes. The maximum cash value of an incentive item (also referred to as NVT- nominal value threshold) is:
• The Outreach NVT is $1.00 per item. • The Nutrition Education and Breastfeeding NVT is $5.00 per item. The per item cost includes the cost of the item, taxes, shipping, indirect costs.
Incentive items must meet the following criteria: • Contain a WIC-specific message that targets the potentially eligible population • Normally seen in public • Publications/ material must contain the WIC- nondiscrimination statement • Have value as outreach devices that equal or outweigh other uses • Include WIC contact information including – local agency name, address and/or phone number, and email • Constitute (or show promise of) an innovative or proven way of encouraging WIC participation • Be reasonable and necessary • Be certified as lead and toxin free.
Yes. When the items promote the BFPC Program. Local agencies can’t use a large portion of the BFPC funds on advertising at the expense of direct services to clients.
Yes. Outreach and promotion for BFPC Program: • pamphlets and similar materials • bus placards • media outreach • Name badges and buttons and similar low-cost items that identify peer counselors
No. BFPC funds may not be used for ads that promote breastfeeding in general—WIC funds may be used for those purposes. Yes. However, these items are provided by the State office at no cost.
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Item WIC BFPC FMNP No. Items of nominal value that have no outreach, breastfeeding, or nutrition education message (e.g., personal hygiene items such as toothbrushes, facial tissues, nail files, etc.) since they do not contain a nutrition education or breastfeeding message and are not normally seen in public. 36 Outreach and Promotion - Radio Ads & Billboards Yes. The ad/billboard must be approved by the DOH Centers for Public Affairs (C4PA). Submit the ad to your Local Program Consultant for internal processing. The ad must contain: To find a WIC clinic near you: • Call the Help Me Grow WA Hotline 1-800- 322-2588 • Text "WIC" to 96859 • Visit ParentHelp123's ResourceFinder • The non-discrimination statement (short version).
No Yes 37 Physical Activity Component Yes. Providing a component of physical activity instruction as part of a nutrition education or breastfeeding support class in which the primary focus is nutrition and/or breastfeeding.
No. Not allowable as a class, or as the main focus of a class. No No 38 Rent/Leased Space Costs Yes. Cost of office space used by program staff and/or participants. Agencies must pro-rate Yes. Agencies must pro-rate expenses to reflect the cost of Yes. See WIC comments. May only
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Item WIC BFPC FMNP expenses to reflect the cost of space used for WIC purposes only.
When a building is owned by a local government agency, standard business practices must be followed when determining if the expense should be billed as a direct or indirect cost on a monthly basis.
See also Facility Costs in this table. space used only for peer counseling services.
charge for the months of FMNP operations. 39 Scales Yes. General use scales used for taking anthropometric measurements.
Refer to Buying Height and Weight Equipment for specifications. No. All types of infant scales. No 40 Scales – pre/post feeding scales No. Purchasing or renting. No No 41 Small and Attractive Items Yes. Items having a cost less than $5,000, with and a useful life of more than one year. These are items that attract theft and include, but are not limited to, electronic devices, TVs, portable printers, etc.
Refer to V2 Ch5: Purchasing and Inventory: Purchase & Inventory Electronic Devices policy. Yes. Electronic devices only.
Refer to V2 Ch5: Purchase & Inventory: Purchase & Inventory Electronic Devices policy No 42 Staff Compensation - Benefits Yes. Benefits may include, but are not limited to, medical/dental benefits, paid time off, workers’ compensation, unemployment insurance and disability insurance. For Yes. For the hours peer counselor spend working in the peer counseling program. Staff in dual roles must do timekeeping. Yes
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Item WIC BFPC FMNP employees working in multiple programs, prorate the total cost. 43 Staff Compensation - Salaries and Wages Yes. All compensation paid or accrued by the organization for employee services, including peer counselors. It includes, but is not limited to, bilingual pay, incentive awards, merit salary increase or cost of living adjustment (COLA), overtime, extra-pay shift, multi-shift premiums, and differential.
Yes. Incentive awards must meet the following: • Based on performance-based criteria, such as efficient performance, suggestion awards or safety awards. • Compensation is of a reasonable amount and conforms to an established agreement or policy on distributing bonuses compensation. • Overall compensation paid to the employee is not excessive. • Organization must have established process for measuring and tracking compensation. • Incentive award criteria should be established prior to the tracking period so performance can be monitored against the goal.
No. Incentive payments are unallowable if: Yes. BFPC funds may be used to hire staff to provide oversight/management of peer counseling programs and/or supervision, mentoring and referral expertise for peer counselors.
Yes. BFPC funds may also be used to pay for DBE time if a peer counselor refers a WIC mother to a DBE for consultation outside of the peer counselor’s scope of practice. The DBE may be compensated using BFPC funds if the mother continues to be supported by the peer counselor and remains part of the peer counselor’s caseload. Staff in “dual-roles” must meet the definition of a peer counselor in the Loving Support Model, including being available to clients outside of regular WIC hours. The agency can’t use peer counseling funds when dual-role Yes
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Item WIC BFPC FMNP • The local agency/parent agency does not have an established agreement or policy on compensation incentives. • Criteria for receiving the incentives are not performance-based.
No. Staff time for non-WIC related activities.
No. Paid compensation rates that are unreasonable and/or exceed industry standards. Compensation without after the fact activity records to support time and effort on the WIC Program are not allowable.
staff are assigning food packages and issuing checks. Staff working in WIC or other programs, must maintain continuous time keeping, documenting the time spent on the BFPC Program versus other programs. Yes. Staffing and expenses related to WIC Peer Counselor support to the Buddy Program. Duties such as matching buddy pairs, responding to buddy requests/inquiries, following up on buddy interactions, prompting discussions, with conversation starters, and other duties as assigned by peer counselor supervisor.
44 Staff Recruitment Yes Yes. Only if recruiting peer counselors and staff directly involved in the BFPC Program. Yes 45 Subcontract Yes. A subcontract is a written agreement between a local agency and another person or organization to provide services or perform duties identified by the local agency. In certain circumstances, subcontractors are also sub- Yes. Contact your Peer Counselor Consultant for guidance. No
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Item WIC BFPC FMNP recipients. Contact your Local Program Consultant for guidance. 46 Supplies Yes. Items with a cost less than $5,000 per unit (e.g. most furniture, calculators, toner, paper, pens/pencils, staplers, flip charts, teaching aids, lock boxes and cabinets. These costs are allowable when the agency treats office supplies and furniture as a direct charge for all agency programs. Yes. Cost of kitchen supplies necessary for food storage, preparation, and display of food prepared for use in nutrition education demonstration purposes.
No. Goods and services for personal use (e.g., bottled water, contracted water services, food).
No. Electronic devices used to measure body fat, including a scale use for bioelectric impedance analysis (BIA). Yes. For items directly used by peer counselors or to support the peer counselor program. Yes 47 Telecommunications (e.g., phone lines and service, internet, headsets and answering machines) Yes. Must be prorated if used with multiple programs.
See Electronic Devices for cell phones. Yes. When used by peer counselors for contacts with participants. The costs of these items must be prorated or used only by peer counselors.
Most of the peer counseling funds should be used to pay peer Yes. See WIC comments.
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Item WIC BFPC FMNP counselors to provide direct services to WIC participants. 48 Training Yes. The cost of training staff on WIC program requirements, nutrition education and general administration procedures.
Yes. The cost of specialty training for breastfeeding promotion and support.
No. Training costs for non-WIC staff unless specifically approved by State WIC. Yes, for peer counselors. If training relates to managing, supervising and mentoring peer counselors, then yes for peer counselor leads, peer counselor supervisors or managers.
Yes. For continuing education for DBE’s if it relates to servicing peer counseling programs (e.g., mentoring, serving as a referral). Yes. The cost of training staff on the FMNP requirements and general administration procedures.
49 Travel Yes. Expenses incurred by staff for local travel and parking costs when they are in travel status on official WIC business.
Out of state travel requires prior approval from the State office.
Refer to Volume 2, Chapter 5 Purchasing & Inventory: Appendix; Allowable Costs and Prior Approval Decision Tree Chart.
No. Expenses incurred by staff as a result of local travel to their assigned work place (e.g., parking costs, tolls, or fees). Yes. Travel for WIC state- required training of peer counselors/DBE and peer counseling staff/managers. Only for the FNS breastfeeding trainings or WIC State-developed approved comparable training. Yes. Regional PC networking meetings. Yes. Travel for home and hospital visits by peer counseling staff for visits to WIC participants; peer counselors may not provide services to non- WIC participants. Yes. See WIC comments.