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12 CDD will pay for subsidized child care services provided only by licensed, registered and certified providers in the State of Vermont. Licensed, registered and certified providers in other states who serve children found eligible in Vermont may also receive child care financial assistance payments upon receipt of appropriate documentation and subsequent review and approval by the Child Development Division.

Payment will be made for up to two (2) pay periods when a parent has a temporary lapse of eligibility such as job loss or a break in school schedule, provided required documentation as established by CDD has been provided by the parent.

CDD or its designee shall deduct payment for days that a licensed or registered child care facility is closed other than the state-established 15 days per fiscal year (July 1 – June 30). Providers may use these days in whatever manner they choose. This clause does not apply to Legally Exempt Child Care providers.

CDD or its designee shall adjust payments as necessary when the primary caretaker’s work or training schedule changes and the child’s authorized schedule changes accordingly.

When a child stops attending the child care facility, payments will be made for one week from the child’s last date of attendance based on the child’s authorized schedule, except as follows:

1. When the child care provider received a one week notice of the child’s withdrawal, payment will end on the child’s last date of attendance. 2. When the child care provider asked a parent to remove the child, payment will end on the child’s last date of attendance. 3. If a facility closes, payment will end on the last date the child was in attendance prior to the closure date of the facility. 4. When a provider is suspended by CDD for violation of these or any other regulations, payment will end on the closure date.

Payment may be withheld or suspended if a child care provider fails to comply with payment procedures established by CDD, until compliance is established.

Payment may be withheld and a provider’s eligibility to receive payment may be immediately suspended if a child care provider provides services to more children than allowed by statute or fails to comply with all licensing and child care financial assistance regulations.

CCD may seek re-payment or recoupment of funds from a provider if payment was made in error due to misrepresentation or fraud by the provider or eligible family, or if other violations of these regulations resulted in payment for which a provider was not entitled.