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11 3. With each re-determination, the following is required: current documentation of income, service need, residence, citizenship or legal alien status and documentation of any change in family relationships. Such documentation must be provided prior to each authorization end date.

Co-Payments

Eligible families are responsible for paying their co-payments directly to the child care provider for all fees for child care services provided that are above and beyond the amount of the financial assistance paid by the Child Development Division and/or for child care services not authorized by CDD.

IV B Appeal Rights of Applicants and Eligible Families

If an application for the Financial Assistance Program is denied or the applicant is dissatisfied with the level of eligibility determination, the eligibility decision may be appealed. Eligible families have the right to appeal the amount of financial assistance authorized, a change in the amount of assistance authorized or the determination of service need.

Appeals requesting a variance of the regulations should be submitted in writing to the Child Development Division (CDD) within 30 days of a decision. The appeal will be reviewed by CDD’s Subsidy Unit and a determination made. If the appellant is dissatisfied with the Subsidy Unit’s determination, a written request for a Fair Hearing may be filed with the Human Services Board within 30 days of the Subsidy Unit’s determination as provided for in 3 V.S.A. § 3091. The Commissioner or designee shall then review the denial or subsidy re-determination and render a written recommendation to the Human Services Board. The Human Services Board shall conduct a Fair Hearing according to its Rules and shall issue the final decision.

Unless eligibility is denied, subsidy to a family shall continue during period(s) of appeal.

V Payment, Adjustments and Recoupment

Payment of financial assistance by the Child Development Division will be made from the first day of eligibility and actual attendance, and end with the last day a child attends according to the authorized part time, full time or extended care schedule at the established rates.

Payment by the Child Development Division for child care services shall be made at rates not to exceed those established by CDD and based on a child’s authorized weekly schedule, unless an adjustment is warranted.

If child care is provided under a written reserved spaces agreement with CDD, the rate established in the written agreement shall apply.