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responsible for disseminating all updates to partners. To ensure that communication is occurring frequently, monthly and quarterly “check-ins” are scheduled as needed with each partner. The CA also facilitates a 50-50 updates webinar at the beginning of each fiscal year and a mid-year refresher for all partners and intermediaries. Describe how the State agency, intermediaries, and E&T providers share participant data and information. Include the names of any MIS systems (or other modes of communication) used. Participant data and information is shared via encrypted spreadsheets and documents or by the Virginia Case Management System (VaCMS). Regardless of the method utilized, personal identifying information is always secured. If the State uses a MIS system, describe the E&T related data that is tracked and stored in those systems (e.g. referrals, noncompliance with program requirements, provider determination, etc.), and whether the system(s) interact with each other. VDSS uses the MIS system, VaCMS which tracks the following E&T related data: • Annual Measures • Case Narratives • Participant Information: Demographics, Contact Information, Date Of Birth, Social Security Number • Work Registrant Data • Participant Referrals • Participant Communications • Participation Documents (Plans of participation, correspondences, attendance sheets, etc.) • Eligibility Determinations • Provider Determinations Describe the State agency’s process for monitoring E&T providers’ program and fiscal operations. Include plans for direct monitoring such as visits, as well as indirect monitoring such as reviewing program data, financial invoices, etc. Direct Monitoring Programmatic, policy, and fiscal elements of partners’ SNAP E&T programs are monitored on an annual basis in a virtual format. Program monitoring and compliance reviews will be conducted June through September and beyond if needed. Virginia created a “Fiscal & Program Monitoring and Evaluation Review” form that is used to capture information in the following categories: • General accounting practices: Expenditures and Funding Summaries; Contractor information, Time and Effort documentations, Travel and Equipment Inventories. • Outcomes and performance measures: Recruitment and Engagement Methods, Participants and Component Activities, Education/Training/Credentialing Programs, Wage Growth and Progression information, and Employment and Job Retention information. Virginia also created a monitoring form for client record reviews. This form captures the following information: • Eligibility verifications (proof) • Assessments • Plan of Participation • Component Assignments Documents • Medical Evaluations • Contact Sheets • Notice of Closure 1/29/26, 10:25 AM State Plan VA FY26 - Original Submission https://dam-fns.usda.gov/sites/default/files/microsite/snapet-vafy26stateplan//index.html 17/86