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ORGANIZATIONAL RELATIONSHIPS State agencies are required to include information on the organizational relationship between the units responsible for certification and the units operating the E&T components, including units of the statewide workforce development system, if available. For the purposes of the questions below, E&T providers are considered to include units of the statewide workforce development system. FNS is specifically interested in ensuring that the lines of communication are efficient and that, if applicable, noncompliance with mandatory E&T is reported to the certification unit within 10 working days after the noncompliance occurs, per 7 CFR 273.7(c)(4). State agencies must also include information on the relationship between the State agency and other organizations it plans to coordinate with for the provision of services. The following questions are about how the E&T program is structured in your State agency. Indicate which division within the SNAP State agency is responsible for the E&T program. (i.e. establishes E&T policy, contracts for E&T services, monitors providers). For example, explain if the E&T program unit is separate from the SNAP certification unit, and if there are separate E&T units at the county level. The VDSS Workforce Services (WFS) team is responsible for establishing Virginia’s SNAP E&T policies, contracts (Third-Party Partners), monitoring (agencies and providers) and supervising program implementation and operations. LDSS’ are responsible for the administration of their program at the county/city level. The E&T program at the state and local level is separate from the SNAP certification unit. How does the E&T unit coordinate and communicate on an ongoing basis with the units responsible for certification policy? The SNAP E&T Manager and SNAP Manager meet and communicate to provide updates of each program that is to be shared with their prospective teams through various methods as needed. VDSS SNAP E&T disseminates information to the LDSS’ through letters to the Directors, internal Broadcast messaging system, listerv, scheduled quarterly meetings, bi-annual state conferences, uploading inform to the VDSS intranet Fusion and through SNAP Regional staff. Describe the State's relationships and communication with intermediaries or E&T providers. VDSS partners with a network of E&T providers including local departments of social services (LDSS), community-based organizations, workforce development boards, and approved training providers. VDSS oversees the administration of SNAP E&T programs, provides funding and policy guidance, monitors program compliance, and evaluates overall program effectiveness across the state. VDSS holds scheduled meetings and webinars with LDSS representatives and E&T providers to review program updates, share best practices, and troubleshoot challenges. Additionally, VDSS provides program manuals, policy bulletins, and email updates to ensure providers stay informed on regulatory changes and program expectations. VDSS actively solicits feedback from LDSS and E&T providers through surveys, stakeholder meetings, and performance reviews to improve program delivery and participant outcomes. Describe how the State agency shares new policies, procedures, or other information with the intermediary or other E&T provider. For tracking purposes, email is the most utilized resource to share new policies, procedures and other information with intermediaries and other E&T partners. The SNAP E&T Contract Administrator (CA) is 1/29/26, 10:25 AM State Plan VA FY26 - Original Submission https://dam-fns.usda.gov/sites/default/files/microsite/snapet-vafy26stateplan//index.html 16/86