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VIRGINIA DEPARTMENT OF SOCIAL SERVICES ENERGY ASSISTANCE

06/16 VOLUME IX, CHAPTER C, PAGE 3

verification of any kind is needed. If a significant change as defined above is made to the preprinted data refer to significant changes in section 2 d, otherwise the preprinted data should be used.

b. If the number of household members does not match, their income and all other eligibility factors must be determined in accordance with the procedures for other public assistance households or non-public assistance households, as appropriate.

c. The income codes in the system will be displayed for the type of income selected from the SNAP database and used to establish the income amount present on the document. Deduct the Medicare premium listed on the application from the preprinted income amount.

d. Some eligible SNAP households that received Fuel Assistance during the previous year are mailed an Approval Notice in October based on information contained in the two databases. These households are approved at the onset of the Fuel Assistance component and are requested to notify the LDSS only if household information has changed. The Approval Notice contains case number, case name, address, gross countable monthly income, number of people in the household, citizenship, living arrangement, vulnerability factors, heating equipment, fuel type, vendor and account number. Households that receive an Approval Notice and report changes will be handled in accordance with Chapter C, Appendix A.

3. OTHER PUBLIC ASSISTANCE HOUSEHOLDS

Chapter B.5 contains the definition for public assistance (PA) cases. Income, citizenship, etc. verification available in current, open PA records in the LDSS will be used to determine Energy Assistance eligibility for other PA households. (For EAP only cases, the PA record can be used if the EAP case was approved during the current Federal Fiscal Year [October 1 – September 30].) If verifications are not available in current agency records, the procedures for non-PA households must be used.

For households in which all of the members are current recipients of SNAP, the income verification in the SNAP record may be used.

4. NON PUBLIC ASSISTANCE HOUSEHOLDS

A Fuel Assistance application is mailed to prior year Fuel and Crisis Assistance recipients and current year Cooling Assistance recipients in September. The preprinted application contains case number, case name, address, phone number, SSN, sex, race and spouse's SSN. The income verification for any EAP household (such as households receiving a preprinted Fuel Assistance application that does not contain income, a new applicant household that is not known to the

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