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VIRGINIA DEPARTMENT

OF SOCIAL SERVICES ENERGY ASSISTANCE

11/13 VOLUME IX, CHAPTER C, PAGE 2

a. The applicant's statement or declaration is accepted for the following items: residence, age, social security number, citizenship, Medicare premium, heat included in the rent, and living arrangement. The actual living arrangement should be questioned when more than one living arrangement is circled on the application. Contact with the applicant or review of the prior year's living arrangement status contained in the case should clarify these situations. A case record review can only provide clarification if the applicant's address has not changed.

Note: Individuals participating in the Address Confidentiality Program (ACP) have an ACP authorization card that can be used to verify participation in the program. For these households, the only address that will be entered in the system is PO Box 1133, Richmond, VA 23218-1133.

b. Disability status is verified by the receipt of: social security disability, a Social Security Administration letter determining a disability exists, railroad retirement disability, supplemental security income (SSI) as disabled, 100% veterans administration disability, or certification as permanently and totally disabled for Medicaid purposes.

c. Significant Change

The LDSS should re-verify income if a significant change has occurred, or if the information obtained from the other case records in the LDSS is questionable. A change is considered significant if it causes either eligibility or ineligibility. A significant change can be determined in a number of ways including, but not limited to, comparing new or additional income to the maximum income chart in Chapter B.6.a., or by running a matrix point recalculation. Verification of the change is needed only if the eligibility status for this program is affected. Any change should be reported to other programs from which assistance is received.

2. SELECTED SUPPLEMENTAL NUTRITION ASSISTANCE PROGRAM (SNAP) HOUSEHOLDS

A SNAP case that also received Fuel Assistance in the prior year is selected to receive a Fuel Assistance application by mail if it is not automatically approved by the system. The application will be preprinted with case number, case name, address, SSN, sex, race, ethnic background, gross countable monthly income, number of people in the household, fuel type, and vendor. SNAP cases that receive a preprinted application are assumed to be eligible based on income used to determine their SNAP eligibility for October and will be handled as follows:

a. Compare the preprinted number of people in the household with the number of people listed in the household by the applicant. If they are the same, no eligibility

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