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VIRGINIA DEPARTMENT OF SOCIAL SERVICES TANF MANUAL CHAPTER 500 Direct Deposit Information and Procedures 10/18 APPENDIX II

DIRECT DEPOSIT INFORMATION AND PROCEDURES

This appendix explains procedures for direct deposit cases including mailing a check when a direct deposit did not post to a client’s account. Note: The VaCMS transactions below indicate how to complete fields related to direct deposit procedures.

A. Glossary

1. VaCMS - Virginia Case Management System.

2. Direct Deposit - The process by which TANF payments are electronically posted to a client’s bank account.

3. EW - The eligibility worker or other local department of social services staff with check handling responsibility.

4. FPU - Fiscal Processing Unit. The FPU is the unit within the Virginia Department of Social Services, Division of Finance, which processes returned/undelivered checks, lost/stolen checks, cancelled, and mutilated TANF checks as well as direct deposits that did not post.

5. Fraud - The payee signs affidavits stating she did not receive the benefit of the payment. The local agency must get local or state money back from the payee if any was given to the payee.

6. LDSS - The local department of social services.

7. Issuance Summary/Search Screen - A history in VaCMS of the payments received by a case.

8. Benefit Issuance Details - Information specific to an individual payment on the Issuance summary/Search screen.

B. TANF Payments - Schedules Information

1. Monthly Cycle - Ongoing State-generated TANF and VTP payments to be issued on the first of each month.

2. Daily Cycle - Initial and supplemental payments generated by the State.

TANF Transmittal 65