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VIRGINIA DEPARTMENT OF SOCIAL SERVICES VERIFICATION/DOCUMENTATION

10/25 VOLUME V, PART III, PAGE 15

• Public Assistance Reporting Information System (PARIS) – quarterly listing accessible through the Data Warehouse of persons receiving assistance in more than one state simultaneously. Resolve the information generally within 30 days of receipt.

3. Income Eligibility Verification System (IEVS) The Income Eligibility Verification System (IEVS) provides information by running matches of the client population against the files of other state and federal agencies. Matches include:

• Social Security Administration for earnings information from the Benefit Exchange Earnings Records (BEERS);

• Internal Revenue Service for unearned income, such as interest income (RES).

The BPS must obtain independent verification of information obtained from IEVS by contacting the household or the appropriate source of the income or resource. If the BPS opts to contact the household, informally contact the household, informing of the information received, and requesting that the household respond within 10 days. If the household fails to respond in a timely manner, the BPS must follow up on the information to report the impact on the benefit at recertification or the interim evaluation if the electronic record and Benefit Impact Statement are still available. If the report indicates that the household would be over the allowable gross income level, the BPS must send the Request for Contact, as allowed by Part XIV.A.2.d.

The BPS may contact the appropriate source of the information independent verification. After obtaining independent verification, the BPS must properly notify the household of the action it intends to take and provide the household with an opportunity to request a fair hearing prior to any adverse action.

4. National Directory of New Hires (NDNH) A match of Social Security Numbers of SNAP household members will occur with the NDNH. NDNH matches may occur on a monthly or quarterly basis and is required to determine eligibility and benefit levels for all new, reapplication, and recertification applications. Alerts will notify the BPS of available match results. Match results will be: • New Hire information; • Quarterly wage; • Unemployment Insurance; and • Unmatched Social Security Numbers that must be resolved.

The BPS must obtain independent verification of information obtained through the NDNH.

If there is a delay in obtaining sufficient verification or to accommodate expedited processing period, continue processing the application. Upon receipt of subsequent match data or verification that establishes a household’s ineligibility or incorrect benefit amount, the BPS must terminate or reduce benefits, as appropriate, and establish a claim to collect overpaid benefits.

TRANSMITTAL #35