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VIRGINIA DEPARTMENT OF SOCIAL SERVICES VERIFICATION/DOCUMENTATION

10/25 VOLUME V, PART III, PAGE 14

Systems of Record – Specific Inquiry (continued) Source Independent/Secondary Verification? Beneficiary Data Exchange (BENDEX) -SSA Benefits

No Systematic Alien Verification for Entitlement (SAVE)-Immigration Status

No State Data Exchange (SDX)-SSI Files No Virginia Lottery Yes

Frequency of Matches All systems queries, except inquiries through SVES, must occur before the approval of applications, reapplications, or recertification/renewals for each household member, as appropriate. Delayed screening for SVES may result in an agency-caused overpayment however. For eDRS, screenings must also occur when new adult members are added to the SNAP household during the certification period.

In addition to system queries at application, screenings must occur for the interim report evaluation, except for eDRS. The SVES match must occur for the interim evaluation for elderly/disabled households certified longer than 12 months as the screening must occur at least once every 12 months for these households. For all other households, SOLQ-I may be used for the interim report evaluation.

The Virginia Lottery provides an inquiry of winnings of $5,000 or more. Inquiry is available at https://www.valottery.com/winnersnews/latestwinners. At a minimum, screenings must occur for the interim report evaluation and at recertification.

Independent/Secondary Verification The BPS must assess the results of system queries and include information obtained through the inquiries in the evaluation of the case. The BPS must resolve discrepancies noted between the application and system screenings before processing applications or completing the interim evaluation.

Information provided by system queries may be used in SNAP cases without additional verification if the information is provided by the source that also generates the information. The BPS must obtain additional verification of information that is not generated by the source of such information.

2. Periodic Matches

The Virginia Department of Social Services may occasionally match the caseload or a portion of the caseload against other databases. These matches may be used to determine the continued eligibility of households or individual members. These matches may include:

• Virginia Department of Corrections (DOC) – weekly listing accessible through the Data Warehouse of persons in the custody of DOC the previous month. The DOC listing does not establish current status so contact with the household is encouraged before acting. It is recommended to access the report at least once every six months.

TRANSMITTAL #36