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VIRGINIA DEPARTMENT OF SOCIAL SERVICES APPLICATION PROCESSING

10/25 VOLUME V, PART II, APPENDIX III, PAGE 4

During a SNAP recertification of a SNAP household that is eligible for ESAP or former ESAP households that became ineligible for ESAP, local departments must add these households to ESAP and inform the households of their new status, reporting requirements, and responsibilities. Conversion of these SNAP households must occur unless households opt to remain in SNAP or if there are immediate changes expected that would cause ESAP ineligibility.

Quality Control (QC) Reviews

ESAP cases are subject to QC review to determine if the eligibility determination and benefit level are correct. Active and negative samples must include ESAP cases and include the cases in the state’s error rate calculations. • The reviewer must first determine that the household meets the criteria to participate in ESAP as outlined in this Appendix. • If a household is incorrectly participating as ESAP, the reviewer must: • Review the case against SNAP standards as established in the Food and Nutrition Act and regulations, FNS-approved non-ESAP waivers, or State options. • If a household is correctly participating as ESAP, the reviewer must: • Review the case against the provisions this Appendix III. • To determine if a household is or is not correctly participating as ESAP under the rules of the project, the reviewer must: • Apply standard verification standards and procedures of all relevant circumstances for the period of time under review as specified in the federal QC Review Handbook

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