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VIRGINIA DEPARTMENT OF SOCIAL SERVICES SNAP EMPLOYMENT & TRAINING

10/25 VOLUME V, PART XXV, PAGE 25

h. accept a bona fide offer of suitable employment. A bona fide job offer is an actual job offer given in good faith without dishonesty, fraud or deceit. The job offer must:

1. not be beyond the physical or intellectual capabilities of the registrant; and

2. provide reasonable compensation (either the federal minimum wage or the prevailing wage in the community for that type of job).

i. report to an employer to whom the participant was referred by the SNAP E&T worker.

3. Required Documentation

a. A copy of all correspondences with the participant must be in the case record.

b. The Plan of Participation (unless the participant fails to appear for assessment or appears but refuses to participate in the assessment) stating the SNAP E&T activity to which the participant was assigned and any actions required by the participant.

c. Contact Sheet documenting all contacts with the participant.

d. SNAP E&T Notice of Case Closure.

e. Any referrals to an education, training or work experience provider.

f. Any records of the participant’s performance or progress in an activity.

g. Any records of the participant’s attendance, i.e. The Weekly Time and Attendance Record or the Work Experience Attendance and Performance Record.

4. SNAP E&T Notice of Case Closure

a. The SNAP E&T worker must send the Notice within three working days of the date he/she becomes aware of the act of noncompliance.

b. The Notice must inform the participant of the specific requirement that was not met and advise the participant to contact the SNAP E&T worker within five working days from the date the Notice of Closure was mailed to establish good cause.

1. If the participant does not respond to the Notice by the date given, he/she is subject to termination from the program.

2. If the participant responds to the Notice, the information becomes part of the documentation needed to determine if the SNAP E&T case will close. If the registrant does not present good cause, the SNAP E&T case must close. If good cause is determined to exist, the SNAP E&T case will not be affected.

TRANSMITTAL #36