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VIRGINIA DEPARTMENT OF SOCIAL SERVICES SPECIAL INCOME DETERMINATIONS

10/24 VOLUME V, PART XII, PAGE 10

a. obtaining the cooperation of the sponsor;

b. providing information or documentation necessary to calculate the countable income and resources of the sponsor at application and recertification; and,

c. providing the names or other identifying information about immigrants for whom the sponsor has signed an agreement to support to enable the BPS to determine how many of these sponsored immigrants applied for or are receiving SNAP benefits so that the sponsor’s attributed income and resources can be divided by the number of such immigrants.

If information about other immigrants for whom the sponsor is responsible is not provided, the income and resource amounts will be attributed to the immigrant in their entirety until the information is provided.

The immigrant is also responsible for:

• reporting the required information about the sponsor and sponsor's spouse if a different sponsor is obtained during the certification period; and,

• reporting a change in income should the sponsor or the sponsor's spouse changes or loses employment, or dies during the certification period. These changes must be handled according to the timeliness standards in Parts XIV.A.

The household is primarily responsible for obtaining the information or verification needed to determine the sponsor’s or spouse’s income and resources but, the BPS must provide assistance as required by Part III.B.

5. Reimbursement Procedures

After SNAP benefits are issued to a sponsored immigrant, the BPS must pursue collection of the total amount of benefits issued. The BPS may lump together the amount of all public benefits issued by the local department instead of pursuing separate collections for each program. Legal and other collection costs may be included in the reimbursement requests.

The BPS must exclude any sponsor who is receiving SNAP benefits from the reimbursement procedures.

The request for reimbursement must be sent to the sponsor by personal service and must include the following:

a. Date of the sponsor’s affidavit or support;

b. Sponsored immigrant’s name;

c. Immigrant’s registration number;

TRANSMITTAL #35